Registrar - IDEA South Flores (Immediate Opening)

IDEA Public Schools•San Antonio, TX

1d•Onsite

About The Position

The Registrar at IDEA South Flores is responsible for achieving key operational goals related to student attendance, enrollment, data accuracy, and compliance with IDEA's procedures. This role involves organizing campus operations and executing processes within the student information system, PowerSchool. The mission is to ensure 97.5% average daily attendance, 100% enrollment, maintain 100% data accuracy, and 100% compliance with attendance procedures.

Requirements

HS diploma or GED required
Experience with records or student information desired

Nice To Haves

Mission Focus – focuses on IDEA’s core purpose of getting all students into college
Record of Results – holds high expectations for self and others to achieve and surpass intended goals
Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
Communication – effectively conveys information using a variety of channels and techniques
Continuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions
Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
Has demonstrated effective outcomes and results, and wants to be held accountable for them
Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
Works with urgency and purpose to drive student outcomes
Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
Believes in education as a profession and holds ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students

Responsibilities

Achieve 97.50% ADA for Academy & College Prep
Own the attendance process for College Prep students
Work with students, staff, and parents to ensure students attend school every day
Communicate attendance reporting to staff, including chronic absenteeism, progress towards goal by day, and absence calculator
Document all attendance changes and correct attendance data within 24 hours
Ensure teacher attendance submission is in line with official attendance taking time
Ensure all paper rosters are signed and dated (if applicable)
Ensure all attendance report submissions are submitted on time
Achieve 100% Projected Enrollment for Academy & College Prep
Solidify paper attendance and student enrollment reconciliation processes two weeks prior to school
Ensure enrollment goal is consistently hit every week after the first week of school
Achieve 100% of Student Records received by the First Week of School (FWOS)
Ensure student records are requested timely from other districts
Ensure all records requests are fulfilled within 10 days
Meet all PEIMS deadlines based on the SIS operating calendar
Increase awareness and provide consistent communication with all key stakeholders (PEIMS Data Quality Team – including Academic Counselor, ELL Coordinator, 504 Coordinator, and Cafeteria Manager)
Increase awareness with key stakeholders (including ELL Coordinator, 504 Coordinator, HQ SPED Clerk and SPED teachers)
Ensure 25% of cumulative folders are completed by September, 50% by October, and 75% by November
Complete Grade Verification, Re-registration, End of Year tasks, PET/PID, School and Section Enrollment Audits, and Transcripts timely and accurately
Achieve 100% of Existing Students Registered by May 1
Work closely with parents and business partners to ensure that parents are able to re-register through appropriate channels
Ensure campus is safe and operational one week before the first day of school
Create paper rosters for the official attendance taking period (OATP)
Verify enrollment numbers prior to the daily enrollment call
Create a plan to address enrollment gaps if numbers are not met

Benefits

Hourly rate ranging between $20.74 for 0 years of experience and $25.93
Performance bonus based on team performance and goal attainment
Comprehensive benefits plan, covering the majority of the employee premium for the base medical plan
Subsidizing the majority of costs for a spouse/domestic partner and children
Up to 8 weeks of paid leave for the birth or adoption of a child (Paid Family Leave)
Up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year (Tuition Reimbursement)
5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services (Employer-Paid Mental/Behavioral Health)
Dental and vision plans
Disability insurance
Life insurance
Parenting benefits
Generous vacation time
Referral bonuses
Professional development
Relocation allowance to defray the cost of moving for this role, if applicable