Registrar/Secretary

Bloomfield NM•Bloomfield, NM

18h•Onsite

About The Position

Perform a variety of duties requiring secretarial skills and the ability to exercise independent judgment within defined policy and relieve counselors of routine details. This is a non-exempt position with a contract for 210 days and 8 hours per day.

Requirements

High school diploma or equivalent.
Prior experience in approved related fields, formal technical or business school training.
Valid driver's license.
Experience with a PC.
Spreadsheet knowledge a must.
Must have a working knowledge of filing systems and general office management.

Responsibilities

Type correspondence, memoranda, reports, bulletins, forms, and other documents from copy to rough draft.
Takes and maintains inventories as required by the administration.
Receipts all monies received and turns them in to the administration.
Prepares purchase orders for all guidance purchases.
Assumes responsibility for all guidance supplies.
Assists with compiling data for follow-up and other required reports.
Assists in the registration of new and re-enrolling students.
Maintains records of students by grade, ethnicity, and gender.
Supplies enrollment forms, supplies copies of all additions and changes to the principal’s office.
Provides a back-up locating service when the principal’s office are unable to locate a student.
Secures transcripts and prepares a file for each new student.
Maintains file on each student.
Supplies enrollment information as needed.
Coordinates guidance files with nursing and special education files.
Responsible for student / school requests to the designated places and maintains drop files.
Greets students, parents, teachers, and other visitors to the guidance office; personally assists or channels to the proper counselor.
Secures students for counselors and coordinates flow of counselees to maximize efficient use of the counselors time.
Routes in-coming telephone calls.
Supervises students in the outer office.
Is responsible for supervision when counselors are in conferences or out of the office.
Maintains a pleasant physical setting in the guidance areas.