Registrar - Middle School

Little Rock School District•Little Rock, AR

17h•Onsite

About The Position

Responsible for executing all technical procedures required to establish and maintain all data pertaining to scheduling, grading, and the academic progress and matriculation of every student in the school. Compile master schedule (e.g. course selections, sections, and teachers) for the purpose of ensuring the availability of courses that meet the district’s requirements.

Requirements

Minimum of high school diploma required.
Satisfactory computer skills utilizing Microsoft Office products.
Knowledge of federal and state laws pertaining to record-keeping procedures.
Positive public relations skills, dependable and flexible in performing duties.
Ability to work for the duration of the daily contracted time period, and to be physically present and at assigned work, with only infrequent unexcused absences, during the contract year.

Nice To Haves

Associate degree or 60 college hours preferred.
Experience with school academic records and procedures preferred.
Satisfactory completion of district student database training (eSchoolPlus) required after hire.
Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Proper English usage, grammar, spelling, and vocabulary.

Responsibilities

Execute the technical procedures required to competently operate a district-wide computer system and assist the staff in performing duties required in the input/output of student data.
Input and maintain complete course listings and other data required for the course selection process, complete course catalogue, and maintain accurate roster of teachers.
Enter and/or assist with entering course requests using eSchoolPlus.
Process all student schedules.
Collect, input, verify and process all grades for each student, distribute all grading cards, reports, and records.
Input computerized master schedule and oversee processing; make necessary adjustments until scheduling is completed.
Prepare, record, and maintain an accurate record of all student transactions for each student on a Permanent Record Folder (PRF or transcripts).
Establish and maintain storage of Permanent Record Folder (PRF or transcripts) and other academic records at local school.
Maintain current knowledge of all federal and state laws, and LRSD policies pertaining to school academic records and procedures
Prepare, process and distribute various computer generated reports and data when requested.
Provide support in the planning and preparation of the graduation ceremony.
Perform grade maintenance activities including, but not limited to: inputting and maintaining transcript history; inputting summer school, credit recovery and correspondence grades in transcript history; affixing seals on diplomas and transcripts; printing final transcript and Letter of Completion for ACC graduates; maintaining an updated list of seniors who may have a graduation deficiency; and calculating cumulative GPAs and rank students.
Complete end of the year procedures prior to rollover.
Work with both solid-line and dotted-line supervisors in planning and implementing work and carrying out duties and responsibilities.