Registrar I (Middle)

Broward County Public Schools•Pembroke Pines, FL

9d•Onsite

About The Position

The Registrar I (Middle School) position provides support for the registration process within the assigned school. This role involves performing a wide variety of clerical duties, including registering students, processing and maintaining accurate records, schedules, and other student data. The position requires adherence to established policies and procedures, with referrals to the Guidance Director for complex matters. Key responsibilities include processing new student enrollments, maintaining cumulative folders, preparing various student-related reports, handling transcript requests, processing withdrawals and transfers, assisting with credit determination, and verifying immunization forms. The role also involves effective interaction with the public, staff, students, and parents, operating standard office equipment, and safeguarding confidential information. Compliance with equal employment and non-discrimination policies, participation in training, and staying updated on relevant developments are also expected. The position requires adherence to safety rules, federal and state laws, and School Board policies, along with performing other assigned duties.

Requirements

Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
A minimum of one (1) year, within the last three (3) years of related experience.
Knowledge of clerical practices and procedures including, filing, answering phones or utilizing standard office equipment.
Demonstrated ability to communicate effectively and tactfully, both verbally and in writing.
Effective organizational and time management skills.
Computer skills as required for the position.

Nice To Haves

Bilingual skills.

Responsibilities

Follow instructions and established policies and procedures to perform specialized registrar duties, referring questionable matters to the Guidance Director.
Process required forms and information to enroll new students, informing students and parents of the process.
Maintain cumulative folders and permanent record cards in a secure manner.
Prepare various lists and reports relative to student ranking, grade averages, graduation, reassignments, and forms of data.
Receive and mail transcripts and other requested records, as authorized, and prepare related correspondence.
Process student withdrawals and transfers, verifying that all student obligations are settled.
Assist in determining credits and corresponding grade levels.
Review students' immunization forms to verify adherence to governmental requirements.
Interact effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good judgment.
Operate standard office equipment as required by the job.
Safeguard the confidentiality of all student data and other forms of privileged information entrusted to the school.
Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
Participate in training programs offered to enhance the individual skills and proficiency related to job responsibilities.
Review current developments, literature and technical sources of information related to job responsibilities.
Ensure adherence to safety rules and procedures.
Follow federal and state laws, as well as School Board policies.
Perform all other duties as assigned by the administrator/principal or designee.