Work-study Only: Registrar Clerical

OSU Rec Sports - Sport. Leadership. Wellness. • Corvallis, OR

1d • Onsite

About The Position

This recruitment will be used to fill four part time (a maximum of 20 hours per week) Student Clerical positions for the Office of the Registrar at Oregon State University (OSU). The Office of the Registrar is a mission-critical unit at Oregon State University, supporting student success through enrollment and instructional services, academic records management, and assistance to students, faculty, and staff. Guided by excellence, equity, collaboration, innovation, and a commitment to confidentiality, we foster an inclusive workplace where all individuals are valued and respected. The student employee position is part of the Academic Operations Team and reports to the Assistant Registrar for Academic Records. Student employees support Academic Records Specialists through a variety of administrative tasks, including customer service, answering questions by phone, email, and in person, document imaging, and records processing. As experience grows, student employees take on increased responsibility and more complex assignments. Through this role, students gain valuable experience in a professional office environment while contributing to the integrity of student records and supporting the university's mission. The Undergraduate Student Clerical Worker performs general office work such as typing, copying, filing, sorting, indexing, reception duties, and accounting tasks.

Requirements

• Eligible for Federal Work Study
• Excellent written and verbal communication skills
• Ability to perform tasks with close attention to detail, ensuring completeness and accuracy
• Ability to organize materials and information
• Academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Meet the applicable minimal enrollment standard
• High School student: Regularly enrolled in a high school or participating in a home-schooling program
• Undergraduate and post-baccalaureate student: 6 credit hours per term
• Undergraduate international student: 12 credit hours per term
• Graduate student officially admitted to Graduate School: 5 credit hours per term
• Graduate international student officially admitted to Graduate School: 9 credit hours per term
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

Nice To Haves

• Experience working in an environment where discretion and confidentiality was a requirement
• Experience working in an office setting

Responsibilities

• Greet office visitors and answer general questions from students and staff.
• Assist with answering questions by phone and via email.
• Distribute student documents, transcripts, and diplomas as needed.
• Coordinate the pickup, sort, and distribution of Office of the Registrar mail.
• Scan documents into OnBase (electronic document management system).
• Verify the accuracy of documents scanned into OnBase by other student employees.
• Assist with special projects and other duties as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed