Registrar - Alt Ed

Douglas County School District•Parker, CO

3d•Onsite

About The Position

The Registrar - Alt Ed is the primary point of contact for student enrollments and withdrawals, ensuring compliance with state and federal laws, and District policies. This role coordinates student enrollment, registration, permanent files, and information systems processes. The Registrar supervises the collection and reporting of all official academic records and is responsible for the administration, coordination, and communication of the student and course registration process and Master Schedule. Additionally, this position develops and promotes good community relations among various community and school clientele.

Requirements

High School or Equivalent (Required)

Responsibilities

Complete successful student registration (and/or transfer) by obtaining and verifying authenticity of required registration documentation; enter student data accurately into the District’s Student Information System (SIS) according to protocol; maintain the accuracy of student data through the District's Exception Reports; provide data for compliance reports.
Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students.
Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff or other appropriate school personnel.
Pull courses from the course master in Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure that each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s).
Collaborate with District Departments and Charter schools for Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage all dual enrollments for students participating in unique district programs.
Inventory student cumulative files for current, graduated & withdrawn students, and other data as needed. Produce honor rolls, post grades, open the grading window, and perform grade validations. Verify availability of grades/transcripts in the parent portal. Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements. Fulfill transcript/records requests and Confirmation of Enrollment and Attendance in a timely and efficient manner in order to meet statutory compliance.
Prepare, monitor, and process Express Check-In, ensuring validation of student enrollment, demographic, household, emergency contact information and the collection of student fees associated with the students’ schedules. Coordinate the building check-in day for student pictures, student IDs, etc.
Direct and train student office workers, interns, peer counselors, volunteers, etc. to perform routine office functions, ensure confidentiality, professional behavior, and maintain discipline.
Assist and train teachers, staff and administration in Ad Hoc report creation in the Student Information System. Create Help Desk requests for additional rights, discrepancies, concerns, changes, and errors within or to the Student Information System.
Perform other related duties as assigned or requested.

Benefits

health insurance
vision insurance
dental insurance
health savings account (HSA)
flexible spending accounts (FSA)
District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance
short and long-term disability
critical illness and accident voluntary insurance
employee assistance program (EAP)
voluntary 401(k)
403(b)
457 retirement plan options
paid sick and personal time