Regional Pharmacy Purchasing Manager

SpecialtyRx • Columbus, OH

2d

About The Position

The Regional Pharmacy Purchasing Manager oversees purchasing operations, inventory management, and vendor coordination across assigned pharmacy locations. This leadership role supervises, trains, and develops local Purchasing and Receiving Technicians and ensures procurement activities align with company policies, budget goals, and regulatory requirements. The role focuses on minimizing out-of-stock occurrences, maintaining accurate inventory records, optimizing inventory flow, and supporting cost-effective purchasing practices throughout the organization.

The manager monitors inventory performance and purchasing reports, addresses discrepancies, coordinates financial and system reconciliations, and works with local pharmacy teams and Inventory Management to correct issues. The position also supports physical inventories, receipt verification, cost controls, vendor returns, and redistribution of inventory between locations.

Requirements

• Previous experience in purchasing, inventory management, pharmacy operations, or a related field.
• Strong understanding of inventory control, purchasing processes, financial reconciliation, and reporting.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and commitment to accuracy.
• Effective communication and interpersonal skills, with the ability to collaborate across multiple pharmacy locations.
• Ability to manage competing priorities, meet deadlines, and follow through on corrective actions.
• Ability to identify operational issues, escalate concerns appropriately, and implement process improvements.

Nice To Haves

• Previous supervisory or team leadership experience.
• Experience with pharmacy purchasing and inventory management systems, such as Framework and SureCost.

Responsibilities

• Supervise daily purchasing and receiving operations across assigned pharmacy locations.
• Onboard, train, and develop Purchasing and Receiving Technicians on company systems, including Framework and SureCost, and established procedures.
• Coach and mentor team members to promote accuracy, accountability, compliance, and operational efficiency.
• Ensure purchasing and receiving activities follow company policies and procedures.
• Maintain appropriate inventory levels through timely replenishment and suitable pharmaceutical and supply substitutions.
• Monitor out-of-stock items, negative on-hand quantities, and deadstock.
• Oversee inactive and purchasing zones to ensure inventory designated for immediate use, return, or redistribution is managed appropriately.
• Coordinate biannual physical inventories, including preparation, organization of audit counting teams, and assistance with final inventory data uploads.
• Identify opportunities to improve inventory accuracy, product availability, and purchasing efficiency.
• Report significant inventory discrepancies and concerning trends to Inventory Management for review and guidance.
• Identify and escalate issues affecting purchasing costs, inventory integrity, or operational performance.
• Ensure purchasing and receiving activities comply with applicable regulatory requirements.
• Audit and reconcile purchasing data between SureCost or similar contract management software and Framework or the applicable pharmacy management system.
• Ensure pharmacy location staff complete receipt verification accurately and promptly in SureCost.
• Investigate and resolve incorrect pack-size receipts with local inventory teams.
• Ensure facility return errors are documented, including incorrect NDCs, quantities, and profiled or deleted items.
• Communicate discrepancies promptly and follow through to ensure corrections are completed.
• Review and analyze purchasing and inventory reports, take corrective action, assign follow-up actions, and monitor resolution.
• Monitor purchasing spend against dispensed value to support budget accuracy and control spending variances.
• Track outstanding owes and work with local Purchasers to ensure timely resolution.
• Identify slow-moving and non-moving inventory and coordinate vendor returns or redistribution between locations.
• Confirm receipts are entered, approved, and verified accurately and promptly in SureCost.
• Investigate SureCost versus Framework discrepancies, coordinate corrections, and maintain accurate purchasing and inventory data.

Benefits

• Competitive compensation based on experience and qualifications.
• Health, dental, and vision insurance.
• Group life insurance and short-term disability coverage.
• Paid time off and paid holidays.
• 401(k) retirement plan with company match.
• Training and professional development opportunities.
• Opportunities for career advancement within a growing long-term care pharmacy organization.
• Opportunities to lead, develop teams, and make a meaningful operational impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed