Regional Data Analyst

KIPP•Oklahoma City & Tulsa, OK

About The Position

As a Data Analyst, your core responsibilities include: Systems Management & Support Manage Educational Technology (EdTech) programs and student information systems on behalf of our four schools, including the collection and management of student data. Serve as the regional point of contact for assessment, attendance, behavior, demographic, and gradebook platforms, and manage relationships with platform vendors. Validate course schedules and enrollments for accuracy and completeness Project manage master schedule and report card processes Troubleshoot systems issues for regional and school staff members, diagnosing root causes of technical issues Lead relevant sections of staff training and ongoing support, including training new staff on relevant systems, and supporting staff on data entry and maintenance procedures to ensure data accuracy Communicate system changes, updates, and downtime to relevant staff members Maintain user access roles and data security within systems Student Data Compliance and Reporting Complete student data requests and reporting for multiple stakeholders (internal teams, authorizers, grant reports, KIPP Foundation, research requests, etc.) Develop, adhere to, and refine compliance policies and procedures to ensure reporting is complete, timely, and accurate Data Analysis, Application, and Action Design, implement, and monitor the use of real-time data reports and dashboards (e.g., Tableau reports) to support strategic decisions at the regional and school-level. Seek feedback from teammates and end users to improve the product. Provide training and coaching on using reports and dashboards Collaborate with the broader Data Team to define a regional data analysis and reporting plan and deliverables Conduct descriptive and predictive analytical work on outputs from KIPP Oklahoma’s student information system, student assessments, teacher evaluations, and other organizational data platforms Translate data into relevant insights and implications, and support stakeholders in interpreting findings. Tailor the complexity of analysis appropriately to audiences with various data literacy skills (e.g., regional team, principals, teachers, Board members, funders, etc.) Anticipate and empathize with stakeholder reactions Assist with mentoring school and organizational leaders on using data to improve instructional planning and drive student achievement Regularly monitor key metrics and report significant changes or trends Support the implementation of a central access point for the most relevant data reports and dashboards, and ensure the functionality of reports within the access solution Develop and maintain documentation of data analysis and synthesis methods and processes Maintain an in-depth knowledge of all regionally standardized data sources and systems, being constantly aware of new updates and incorporating changes into analytical approach and data visualizations Execute on external and internal data requests related to student or staff information and other relevant school-level or student-level data Data Strategy Build and maintain positive relationships with stakeholders in order to encourage questions and surface opportunities to provide support Seek opportunities to increase stakeholders' ability to use data. Help to plan for the training of school and regional staff on using data systems and interpreting data reports Work with teammates to analyze current and future data needs of teams and departments Participate in planning a data strategy to meet the needs of stakeholders across the organization Participate in a cross-functional data/analytics/compliance team that enables and expedites the gathering, processing, and acting on relevant evidence from all parts of the organization Manage stakeholder expectations around data availability for regional rollups and comparisons Design and implement effective database solutions and models to store and retrieve company data. Prepare accurate database design and architecture reports for management and executive teams. Monitor the system performance by performing regular tests, troubleshooting, and integrating new features. Data Management and Support Collaborate with other Data Team members to develop and maintain a data warehouse of all relevant data sources Develop an understanding of KIPP Oklahoma’s data model and systems integration processes to enable tool building and data quality investigations Maintain and troubleshoot the integrity of data linkages between data source systems and the data warehouse

Requirements

Bachelor’s degree required
Minimum of 5 years relevant experience, preferably in the education or non-profit fields
Strong project management skills
Robust quantitative and analytical skills, including experience working with large data sets to derive insights
Knowledge of the education field, including familiarity with current student data systems (e.g., student information systems such as PowerSchool, assessment platforms such as Illuminate Education and NWEA MAP, behavior platforms such as Dean’s List) and relevant data sets (e.g., demographics, student achievement data, attendance/behavior, etc.)
In-depth knowledge of Microsoft Office (PowerPoint, Word); advanced skills with Excel
Experience with data visualization and dashboard creation tools (i.e. Tableau)
Experience in training and communicating data and analytics products to audiences of varying levels of expertise
Experience programming in data analysis languages and/or software (e.g., SQL, R, Stata, SPSS).
Excellent organizational skills and strong attention to detail
Excellent customer service, interpersonal, and communication skills, and the ability to build meaningful relationships
Ability to convey information in a way that is strategic, honest, timely, and respectful
Team-player capable of working both collaboratively and independently
Flexible and strong ability to multitask and prioritize
Thrives in an entrepreneurial start-up environment and working conditions; can work within an ambiguous, fast-moving environment while also driving toward clarity and solutions
Self-starter with demonstrated resourcefulness
Personal qualities of integrity, credibility, and commitment to the mission of KIPP Oklahoma
Successfully passing a background check.

Responsibilities

Systems Management & Support Manage Educational Technology (EdTech) programs and student information systems on behalf of our four schools, including the collection and management of student data.
Serve as the regional point of contact for assessment, attendance, behavior, demographic, and gradebook platforms, and manage relationships with platform vendors.
Validate course schedules and enrollments for accuracy and completeness
Project manage master schedule and report card processes
Troubleshoot systems issues for regional and school staff members, diagnosing root causes of technical issues
Lead relevant sections of staff training and ongoing support, including training new staff on relevant systems, and supporting staff on data entry and maintenance procedures to ensure data accuracy
Communicate system changes, updates, and downtime to relevant staff members
Maintain user access roles and data security within systems
Complete student data requests and reporting for multiple stakeholders (internal teams, authorizers, grant reports, KIPP Foundation, research requests, etc.)
Develop, adhere to, and refine compliance policies and procedures to ensure reporting is complete, timely, and accurate
Design, implement, and monitor the use of real-time data reports and dashboards (e.g., Tableau reports) to support strategic decisions at the regional and school-level.
Seek feedback from teammates and end users to improve the product.
Provide training and coaching on using reports and dashboards
Collaborate with the broader Data Team to define a regional data analysis and reporting plan and deliverables
Conduct descriptive and predictive analytical work on outputs from KIPP Oklahoma’s student information system, student assessments, teacher evaluations, and other organizational data platforms
Translate data into relevant insights and implications, and support stakeholders in interpreting findings.
Tailor the complexity of analysis appropriately to audiences with various data literacy skills (e.g., regional team, principals, teachers, Board members, funders, etc.)
Anticipate and empathize with stakeholder reactions
Assist with mentoring school and organizational leaders on using data to improve instructional planning and drive student achievement
Regularly monitor key metrics and report significant changes or trends
Support the implementation of a central access point for the most relevant data reports and dashboards, and ensure the functionality of reports within the access solution
Develop and maintain documentation of data analysis and synthesis methods and processes
Maintain an in-depth knowledge of all regionally standardized data sources and systems, being constantly aware of new updates and incorporating changes into analytical approach and data visualizations
Execute on external and internal data requests related to student or staff information and other relevant school-level or student-level data
Build and maintain positive relationships with stakeholders in order to encourage questions and surface opportunities to provide support
Seek opportunities to increase stakeholders' ability to use data.
Help to plan for the training of school and regional staff on using data systems and interpreting data reports
Work with teammates to analyze current and future data needs of teams and departments
Participate in planning a data strategy to meet the needs of stakeholders across the organization
Participate in a cross-functional data/analytics/compliance team that enables and expedites the gathering, processing, and acting on relevant evidence from all parts of the organization
Manage stakeholder expectations around data availability for regional rollups and comparisons
Design and implement effective database solutions and models to store and retrieve company data.
Prepare accurate database design and architecture reports for management and executive teams.
Monitor the system performance by performing regular tests, troubleshooting, and integrating new features.
Collaborate with other Data Team members to develop and maintain a data warehouse of all relevant data sources
Develop an understanding of KIPP Oklahoma’s data model and systems integration processes to enable tool building and data quality investigations
Maintain and troubleshoot the integrity of data linkages between data source systems and the data warehouse

Benefits

Employees are eligible to participate in employer benefits including health, dental, life, accidental death and dismemberment, short and long term disability and participation in Oklahoma Teacher Retirement plans.

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