Regional Cost Controller

Soho House & Co.•New York, NY

10d•$65,000 - $70,000

About The Position

The primary purpose of this role is to support local kitchen/chef, bar and operations teams with recipe, cost and inventory management and ensure all information (product, pricing and stock) in our Purchasing System (Adaco) is accurate and up to date. Over time it is expected that the role will develop to support Food, Beverage and Variables categories on a wide array of procurement activity including, but not limited to purchasing system management, vendor setup and invoice management, cost control, spend analytics, contract review and management and process and policy governance.

Requirements

At least 3 years progressive cost control and/or operational purchasing management experience
Good knowledge with Microsoft Office applications specifically Excel/Spreadsheets
Good knowledge with Microsoft Office applications specifically Excel/Spreadsheets

Nice To Haves

Experience in Food and Beverage procurement an advantage
Operational experience within Hospitality experience is an advantage
Experience of Purchasing & EPOS systems ideally Adaco Purchasing system & MICROS desirable

Responsibilities

Ensure complete administrator responsibilities of Adaco
Ensure database cost prices and purchase codes are accurate
Ensure recipes are created in Adaco and linked to our Revenue System (MICROS)
Report on missing PLU’s & recipes on a weekly basis.
Review Global & Local recipes with the relevant departments.
Regular cleanup of F&B products database in Adaco.
Correct database where appropriate, providing analysis of where mistakes occurred and advising sites management on how to maintain accurate database
Provide monthly Adaco training
Analyze COS and report against budget/theoretical
Perform cost and scenario analysis, along with benchmarking
Consider price ceilings, competitor awareness
Analysis of purchases, losses, theft, wastage
Liaise with the Finance department to provide timely adjustments on the systems (Adaco and Sage), after the site food and beverage rec is sent out.
Support back up approach of any missed invoices
Perform weekly spot checks on site ordering & approving of deliveries / invoices and report on findings
Support teams with weekly Bev inventory/stock counts and quarterly Variable inventory/stock counts on select lines
Ensure Variable par levels are accurate and up to date and sites are ordering effectively against these
Come up with actions to support the sites in reducing waste & purchasing costs
Maintain Purchasing System and ensure supplier and product database always up to date and optimised
Support new sites and new teams with onboarding and training of Purchasing System
Provide administrative support to Procurement department and inputs for stock and margin reporting
Provide ad-hoc reporting as and when requested
Continuous improvements to systems and processes to ensure best practice, optimum effectiveness and efficiency
Escalate to management details of individuals/departments who repeatedly do not meet compliance responsibilities
Ensure that relevant and key processes are well documented
Establish and agree key performance targets in the short and long term in order to optimize business performance and maintain the effectiveness of payments and procurement with set objectives