Regional Administrative Coordinator ("Coordinador Administrativo Regional")

Azul Hospitality•Moab, UT

42d•$29 - $29•Onsite

About The Position

Provide comprehensive administrative and operational support to the Vice President of Hotel Operations and Regional Leadership Team across four Utah hotel properties. This position is responsible for coordinating executive calendars, meetings, travel, reports, communications, and special projects while serving as a liaison between regional leadership and hotel teams. Responsibilities also include supporting human resources, finance, and operational initiatives, maintaining confidential information, and ensuring the efficient execution of administrative functions. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced hospitality environment.

Requirements

Prior experience in an administrative role required.
Must be able to travel on occasion, as needed.
Must be able to speak, read, write, and understand the primary language used in the workplace.
Requires good communication skills, verbal, written and electronic.
Must have excellent leadership capability and customer relations skills.
Must be detail oriented with outstanding organizational and communication skills.
Must possess intermediate computer skills.
Intermediate excel skills (VLOOKUP’s and Pivot Tables).
Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system and POS.
Must have valid driver license and meet the company’s insurance requirements for operation of motorized or electrical vehicles.
Self-driven and able to work independently.
Exceptionally strong in issue resolution and proven analytical skills with a strong attention to detail.
Lock or secure confidential information at all times.
Shred confidential documents when they are no longer needed.
Make sure they only view confidential information on secure devices.
Only disclose information to other employees when it is necessary and authorized.
Keep confidential documents, information only if necessary and destruct otherwise according to brand and company requirements.
Ability to provide and maintain a valid driver’s license as the position may require the operation of motorized and electric vehicles.
Regular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position.
Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotel’s facilities.
Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.
Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel.
In addition, attendance at all scheduled training sessions and meetings is required.

Nice To Haves

Prior hospitality experience preferred.

Responsibilities

Support regional leadership across four Utah properties by providing administrative and operational support to the Vice President of Hotel Operations and Regional Leadership Team.
Coordinate calendars, meetings, travel arrangements, and logistics for regional leaders.
Prepare executive reports, presentations, meeting agendas, and supporting documentation.
Coordinate regional leadership meetings, conference calls, and special events.
Track projects, action items, and follow-up tasks on behalf of the Vice President of Hotel Operations.
Coordinate communication between regional leaders and hotel leadership teams.
Maintain organizational charts, standard operating procedures (SOPs), leadership directories, and other corporate documents.
Maintain confidential HR, operational, financial, and business information with the highest level of discretion.
Maintain employee personnel files and time and attendance records.
Assist with recruiting, onboarding, orientation, and new hire paperwork.
Track employee reviews, anniversaries, birthdays, introductory periods, and other employment milestones.
Track employee incentive programs, social media recognition, and guest satisfaction (GSS) recognition.
Assist with regional HR projects and other special assignments.
Assist with vendor invoices, purchasing requests, and administrative processing.
Assist with regional budgeting, reporting, and operational documentation.
Generate reports and maintain various tracking logs as requested.
Develop and maintain filing systems and administrative records.
Support special projects and operational initiatives across all regional properties.
Answer incoming calls and respond to inquiries promptly and professionally.
Develop and maintain strong working relationships with all departments to ensure effective communication and coordination.
Provide exceptional customer service to guests, clients, vendors, and employees.
Maintain a professional, positive, and service-oriented work environment.
Perform additional duties and special projects as assigned by the Vice President of Hotel Operations or Regional Leadership Team.
Assist with any guest inquiry.
Follow all company and safety and security policies and procedures.
Report maintenance problems, safety hazards, accidents, or injuries.
Perform other reasonable job duties as requested by direct and indirect supervisors.