Regional Administrative Coordinator ("Coordinador Administrativo Regional")

Azul Hospitality•Salt Lake City, UT

42d•$29 - $29•Onsite

About The Position

Provide comprehensive administrative and operational support to the Vice President of Hotel Operations and Regional Leadership Team across four Utah hotel properties. This position is responsible for coordinating executive calendars, meetings, travel, reports, communications, and special projects while serving as a liaison between regional leadership and hotel teams. Responsibilities also include supporting human resources, finance, and operational initiatives, maintaining confidential information, and ensuring the efficient execution of administrative functions. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced hospitality environment.

Requirements

Must be able to travel on occasion, as needed
Must be able to speak, read, write, and understand the primary language used in the workplace.
Requires good communication skills, verbal, written and electronic.
Considerable knowledge of complex mathematical calculations and computer programs.
Must have excellent leadership capability and customer relations skills.
Must be detail oriented with outstanding organizational and communication skills.
Must possess intermediate computer skills.
Intermediate excel skills (VLOOKUP’s and Pivot Tables)
Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system and POS.
Must have valid driver license and meet the company’s insurance requirements for operation of motorized or electrical vehicles.
Self-driven and able to work independently.
Exceptionally strong in issue resolution and proven analytical skills with a strong attention to detail
Prior experience in an administrative role required.
Ability to provide and maintain a valid driver’s license as the position may require the operation of motorized and electric vehicles.

Nice To Haves

Prior hospitality experience preferred.

Responsibilities

Support regional leadership across four Utah properties by providing administrative and operational support to the Vice President of Hotel Operations and Regional Leadership Team.
Coordinate calendars, meetings, travel arrangements, and logistics for regional leaders.
Prepare executive reports, presentations, meeting agendas, and supporting documentation.
Coordinate regional leadership meetings, conference calls, and special events.
Track projects, action items, and follow-up tasks on behalf of the Vice President of Hotel Operations.
Coordinate communication between regional leaders and hotel leadership teams.
Maintain organizational charts, standard operating procedures (SOPs), leadership directories, and other corporate documents.
Maintain confidential HR, operational, financial, and business information with the highest level of discretion.
Maintain employee personnel files and time and attendance records.
Assist with recruiting, onboarding, orientation, and new hire paperwork.
Track employee reviews, anniversaries, birthdays, introductory periods, and other employment milestones.
Track employee incentive programs, social media recognition, and guest satisfaction (GSS) recognition.
Assist with regional HR projects and other special assignments.
Assist with vendor invoices, purchasing requests, and administrative processing.
Assist with regional budgeting, reporting, and operational documentation.
Generate reports and maintain various tracking logs as requested.
Develop and maintain filing systems and administrative records.
Support special projects and operational initiatives across all regional properties.
Answer incoming calls and respond to inquiries promptly and professionally.
Develop and maintain strong working relationships with all departments to ensure effective communication and coordination.
Provide exceptional customer service to guests, clients, vendors, and employees.
Maintain a professional, positive, and service-oriented work environment.
Perform additional duties and special projects as assigned by the Vice President of Hotel Operations or Regional Leadership Team.
Assist with any guest inquiry.
Follow all company and safety and security policies and procedures.
Report maintenance problems, safety hazards, accidents, or injuries.