Regional Administrative Assistant
About The Position
Our Store Operations team is the heartbeat of our business, ensuring that our brands deliver exceptional experiences to millions of customers daily. We are looking for a high-performing, proactive, and collaborative Regional Administrative Assistant to serve as a strategic partner to our regional business and executive leadership teams from the office in Plano, TX. Are you an expert at organization who thrives in a fast-paced, dynamic environment? Do you pride yourself on anticipation, execution, and maintaining seamless operations behind the scenes? As the Regional Administrative Assistant, you will be more than support—you will be a trusted partner. Operating in a high-visibility, hybrid office environment, you will manage complex schedules, coordinate travel, administer departmental budgets, support business planning activities, and drive regional communication. Your work will directly impact the efficiency and success of our store network and corporate leaders.
Requirements
- 5+ years of progressive experience as an Administrative Assistant, Executive Assistant, or Office Manager, preferably within a fast-paced corporate environment (retail, apparel, or consumer goods is a strong plus).
- Expert-level capability in Outlook, Excel (data compilation, sorting, basic formulas), Word, PowerPoint, MS Teams, and SharePoint.
- Comfort learning and navigating proprietary business intelligence dashboards and expense management systems.
- Stellar verbal and written communication skills with an ability to interact confidently with executive-level leaders, vendors, and store teams.
- Proven at managing competing priorities, maintaining laser focus on detail, and meeting tight deadlines under minimal supervision.
- Absolute discretion and professionalism when handling highly sensitive and confidential organization data.
- A natural team player who embodies a customer-first focus, takes accountability, and cultivates continuous learning.
Nice To Haves
- retail, apparel, or consumer goods experience is a strong plus
Responsibilities
- Proactively manage complex executive and regional calendars; anticipate and resolve scheduling conflicts before they arise.
- Serve as the professional gateway for internal and external inquiries, handling all correspondence and escalations with the highest level of professionalism and discretion.
- Create and organize confidential business records, reports, and presentations in alignment with company policies and compliance standards.
- Plan and execute seamless regional meetings, leadership summits, team-building events, and conference calls—including managing agendas, catering, room setup, digital logistics, and follow-up action items.
- Arrange detailed domestic and international travel itineraries, including flights, hotels, and ground transportation, while anticipating and mitigating potential travel-related disruptions.
- Oversee expense reporting and reconciliation processes, ensuring compliance with corporate policies and strict adherence to deadlines.
- Leverage internal dashboards and Excel to gather data, update critical business reports, and build presentations that support executive decision-making.
- Provide administrative support for budget tracking, expense forecasting, and departmental cost monitoring.
- Monitor departmental deadlines and track key deliverables to ensure team goals are met on time.
Benefits
- medical/dental/vision
- term life insurance
- paid vacation/holidays
- 401(k) with Company match
- associate discount on Catalyst Brands merchandise
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
