Regional Accounting Services Specialist (8023)

THE SALVATION ARMY•Charlotte, NC

7d•$51,000 - $58,000•Onsite

About The Position

This role coordinates, monitors, and evaluates the computerized accounting system for assigned local commands, ensuring adherence to Salvation Army policies, GAAP, and FASB standards. The specialist maintains a reporting system for accurate financial information, monitors daily accounting transactions, reviews ledgers and statements for accuracy, and manages cash balances to ensure sufficient funds for payrolls and drafts. Responsibilities include posting journal entries, reconciling inter-company accounts, managing month-end closing procedures, and preparing various financial reports. The position also involves financial analysis, providing insights to Corps Officers for decision-making, and assisting with budgeting and audits. Training and support are provided to local accounting staff, and the specialist may assume local accounting duties during staff absences. Seasonal projects include budget preparation and fiscal closing statements. The role requires travel to commands for training, support, and audits, and involves analytical reporting for the Finance Department.

Requirements

Bachelor’s degree from an accredited college or university in Accounting, Business Administration or a related field.
Four years progressively responsible experience performing double-entry computerized accounting work.
Experience in the Army’s current accounting system preferred.
Knowledge of The Salvation Army mission, philosophy, culture, protocol, and organizational structure.
Knowledge of accepted principles, methods, and practices of computerized double-entry fund accounting as well as finance, budgeting, and Generally Accepted Accounting Principles (GAAP).
Knowledge of Excel and other Microsoft Office365 software programs and accounting software in general.
Knowledge of the principles and practices of general business administration.
Knowledge and skill in developing and interpreting accounting and financial reports with accuracy.
Knowledge of efficient methods of organizing, maintaining, and securing financial records.
Ability to evaluate the organizations accounting and financial functions, respond to deficiencies by identifying and implementing appropriate corrective actions, develop and administer sound policies, procedures, and budgets.
Ability to effectively monitor, assess, and evaluate the quality of work performed by local accounting staff and to provide effective and timely direction and assistance to ensure compliance with established procedures, accepted practices, and quality standards.
Ability to integrate and interpret data from various sources and to plan, develop, and implement responsible strategies for improving accounting processes and financial reporting.
Ability to audit accounting transactions and scrutinize financial reports/documents to ensure integrity, accuracy, and completeness.
Ability to develop reports that meet the needs of non-accounting or non-financial staff when needed.
Ability to make sound, logical interpretations of established guidelines and regulations quickly.
Ability to apply discretion and independent judgment when processing, analyzing, and resolving routine accounting transactions and reporting in accordance with accepted accounting principles.
Ability to communicate both orally and in writing in an effective and professional manner.
Ability to discharge the duties and responsibilities of this position consistent with the principles, standards, and the Orders and Regulations of The Salvation Army.
Ability to organize, lead, develop and maintain an effective and professional working relationship with all Finance Department Personnel, Salvation Army Officers and employees, and professionals in the community.
Ability to conduct the affairs of this office responsibly, efficiently, and economically.
Ability to conduct and lead group presentations.
Ability to maintain confidentiality of financial records.

Nice To Haves

Experience in the Army’s current accounting system preferred.

Responsibilities

Coordinates, monitors, and evaluates the computerized accounting system with finance staff of assigned local commands.
Ensures proper internal controls are established in accordance with Salvation Army policies, GAAP, and FASB standards.
Maintains the reporting system to provide up-to-date and accurate financial information.
Monitors, evaluates, and supervises daily accounting transactions for assigned local commands.
Reviews and verifies local accounting records, ledgers, and statements for accuracy and completeness.
Monitors cash balances closely to provide for sufficient funds for upcoming payrolls and divisional drafts.
Reviews payables and cash receipt edit reports before posting to the General Ledger.
Maintains awareness of each command’s financial needs and budget constraints.
Reviews batches input at the local command and posts them to The Salvation Army’s computerized accounting system.
Approves and posts all journal entries, including booking of assets, depreciation, and adjustments.
Reconciles inter-company receivables, payables, and balances in reserve accounts monthly.
Follows Divisional Headquarters instructions related to closing the books at month-end and year-end.
Establishes schedules for processing transactions and running checks to meet deadlines.
Ensures bills are paid on time and issues emergency checks as necessary.
Reconciles or reviews all local unit bank accounts on a monthly basis.
Audits credit card transactions against bank statements.
Posts receivables from thrift store sales.
Follows up on any checks that have not cleared and any deposits unaccounted for.
Ensures all payroll and other divisional drafts are posted.
Researches and resolves discrepancies to balance bank accounts.
Studies account activity to detect and resolve non-compliant accounting transactions and develop process improvements.
Generates, reconciles, and reviews all ledger accounts for accuracy on a monthly basis.
Prepares and enters all correcting journal entries.
Monitors account balances and notifies leadership when attention is needed.
Reconciles accounts held at DHQ & THQ to mirror and bring into balance.
Reconciles open receivables at DHQ & THQ.
Prepares journals for depreciation expense, welfare orders, and gifts-in-kind.
Calculates and journals support and statewide services incurred.
Reviews exchange accounts to ensure legitimacy of balances.
Verifies that the checkbook and General Ledger are in balance monthly and makes adjusting journal entries or notifies supervisor.
Reviews and verifies month-end reports for accuracy, including the Financial Return Report, Statement of Activities, Balance Sheet, and Support & Statewide Report.
Provides financial analysis services to the Corps Officer.
Interprets financial reports for Corps Officers to facilitate effective financial decisions.
Assists the Corps Officer in implementing needed improvements in accounting and budgeting procedures.
Prepares all monthly financial information and reports to the supervisor.
Travels to commands as needed to meet with local Corps Officers and staff to review accounting procedures and records management.
Provides remote assistance to Corps Officers with reporting financial information to the Advisory Board.
Performs analytical research for the Divisional Finance Department and local Corps Officers.
Remains readily available and accessible to local accounting staff and Corps Officer to provide service and responsiveness.
Provides emergency assistance outside normal business hours if warranted and approved.
Maintains territorial accounting program for Corps in the region.
Trains local finance and other personnel in the daily operation of the accounting system.
Provides daily phone support assistance to local Corps Officer and accounting staff.
Communicates to local Corps Officer and staff any changes in accounting procedures, standards, policy, etc.
Assumes the duties of local accounting staff when they are absent or when a position is vacant.
Travels to local commands as needed to conduct on-site training and provide on-site support.
Assists the Corps Officer in the preparation of the local command’s budget.
Prepares fiscal closing statements including required reports and schedules.
Works closely with local accountants on their year-end package and reviews all reports carefully to detect errors.
Provides assistance to Corps Officer during internal and external audits of local commands.
Promotes continuous consistency in procedures so that accounting records are always ready for audit review.
Provides assistance in the financial consolidation process.
Monitors routine financial reports year-round to detect and resolve errors.
Attends training classes provided by THQ and DHQ related to accounting and financial systems.
Assists others in the Finance Dept and at DHQ in developing reports and maintaining current reports.
Conducts analytical reporting and research for both the Finance Department and Officers.
Assists supervisors in various areas of accounting and finance as needed.
Participates in continuing education opportunities, conferences, and seminars to enhance professional growth.
Encourages/supports continuing education of staff.
Performs all duties with an understanding of the mission, ministry, philosophy, culture, and protocol of The Salvation Army.
Conducts all duties in accordance with the ministry of the organization and its Christian principles.
Conducts all communications and job duties with the highest level of professionalism client care.
Travels, as needed, to represent The Salvation Army.
Speaks at Management Conferences or at other accounting conferences in areas related to position.
Attends seminars and update skills and performance as approved.
Performs other related work as required.