Refinery Maintenance Planner

GFL Environmental•Columbus, OH

17d•Onsite

About The Position

GFL Environmental Services Inc. is seeking an experienced Refinery Maintenance Planner / Scheduler to plan, schedule, and coordinate maintenance work across a refinery, tank farm, and the overall facility. The role ensures mechanical, electrical, and instrumentation work is executed safely and efficiently, with appropriate parts, permits, and labor arranged in advance. It converts work requests into complete, field-verified job packages; develops and manages weekly maintenance schedules with Operations; coordinates parts procurement for planned work; and supports turnaround (TAR) planning and execution. This is an individual-contributor position with no direct reports. It is exempt and salaried, with hours as needed to meet operational demands, including extended hours during turnarounds, upsets, and major emergent work. The position combines office and field work, including daily walkdowns in an industrial refinery environment, and participates in the management on-call rotation. Occasional travel for training, vendor visits, or meetings may be required.

Requirements

High school diploma or GED required.
At least 3 years of experience in a refinery, petrochemical, or heavy industrial environment; candidates with Operations or other plant experience will be considered.
Turnaround (TAR) planning or execution experience required.
Hands-on experience using a CMMS for work orders, notifications, and PM work, and understanding of the PM process, including equipment preparation and handback, required.
Working knowledge of regulatory compliance requirements, including OSHA and EPA.
Working knowledge of PSM, MOC, and mechanical integrity in a refinery setting.
Strong CMMS proficiency, such as SAP PM, Maximo, or equivalent, including work order, PM, and materials functions.
Working knowledge of refinery mechanical, electrical, and instrumentation equipment, including pumps, compressors, heat exchangers, vessels, valves, motors, and control instrumentation.
Ability to read P&IDs, mechanical and electrical drawings, isometrics, and equipment specifications.
Ability to accurately estimate labor, materials, and duration and build realistic schedules.
Proficiency with scheduling software and Microsoft Excel.
Highly organized and detail-oriented, with the ability to manage multiple priorities and shifting schedules.
Effective communication across Operations, Maintenance, EHS, Engineering, and vendors.
Ability to work in a field-based industrial refinery environment with exposure to noise, heat, weather, and chemicals, and to wear required PPE.
Valid work authorization in the country where the job is located; the company does not provide visa sponsorship.

Nice To Haves

Associate’s or Bachelor’s degree in a technical field; equivalent trade certification or military technical training and experience may be considered in lieu of a degree.
Maintenance planning, scheduling, or coordination experience.
CMRP, CMRT, or maintenance planning and scheduling certification.
OSHA 30-Hour General Industry certification.
HAZWOPER 24- or 40-hour certification.
Hands-on craft background in mechanical, electrical, or I&E work.
Experience with Primavera P6 or MS Project.
Purchasing or inventory experience.

Responsibilities

Review and prioritize CMMS work requests, develop job packages with detailed scopes and labor estimates, conduct field walkdowns, and manage the work order backlog.
Build and publish weekly and daily maintenance schedules, coordinate equipment availability with Operations, manage contractor and vendor work, and track schedule compliance.
Source and order parts, expedite open orders, stage materials, maintain inventory stock levels, and verify incoming materials meet specifications.
Support turnaround scope development, detailed job plans and schedules, critical path tracking, contractor resources, and completion verifications.
Administer the CMMS database, ensure accurate work order closeouts with failure codes, maintain PSM and mechanical integrity documentation, and produce maintenance KPIs.
Ensure planned work aligns with PSM, MOC, LOTO, and EHS requirements; participate in JSAs/JHAs; and support incident investigations and corrective actions.
Backfill the Facilities Maintenance Manager during absences, participate in the after-hours on-call rotation, direct daily maintenance work while acting, and assist with hiring and investigations without direct personnel authority.
Work extended hours and respond to emergency callouts during turnarounds, upsets, and emergent work as operational demands require.