Refinery Maintenance Planner

GFL Environmental Inc.•Columbus, OH

19d•Onsite

About The Position

GFL Environmental Services Inc. is seeking an experienced Refinery Maintenance Planner / Scheduler to plan, schedule, and coordinate maintenance across a refinery, tank farm, and facility. The role supports safe and efficient mechanical, electrical, and instrumentation work by ensuring appropriate parts, permits, and labor are in place before work begins. It turns work requests into complete, field-verified job packages, manages the weekly maintenance schedule in coordination with Operations, oversees parts procurement for planned work, and supports turnaround (TAR) planning and execution. This is an individual-contributor position with no direct reports. It is exempt and salaried, and requires working the hours necessary to meet operational demands, including extended hours during turnarounds, upsets, and major emergent work. The position combines office and field work, including daily field walkdowns in an industrial refinery environment. It participates in the management on-call rotation and may require emergency callouts and occasional travel for training, vendor visits, or meetings. Required PPE includes FR long-sleeve shirt and pants, safety boots, safety helmet, gloves, and safety goggles or glasses.

Requirements

High school diploma or GED required.
At least 3 years of experience in a refinery, petrochemical, or heavy industrial environment; candidates with Operations or other plant experience will be considered.
Turnaround (TAR) planning or execution experience required.
Hands-on experience using a CMMS for work orders, notifications, and preventive maintenance work, and understanding of the PM process, including equipment preparation and handback, required.
Working knowledge of regulatory compliance requirements, including OSHA and EPA.
Working knowledge of PSM, MOC, and mechanical integrity in a refinery setting.
Strong proficiency with a CMMS such as SAP PM, Maximo, or equivalent, including work order, PM, and materials functions.
Working knowledge of refinery mechanical, electrical, and instrumentation equipment, including pumps, compressors, heat exchangers, vessels, valves, motors, and control instrumentation.
Ability to read P&IDs, mechanical and electrical drawings, isometrics, and equipment specifications.
Ability to estimate labor, materials, and duration accurately and build realistic schedules.
Proficiency with scheduling software such as Primavera P6 or MS Project and Microsoft Excel.
Strong organization and attention to detail, with the ability to manage multiple priorities and shifting schedules.
Effective communication across Operations, Maintenance, EHS, Engineering, and vendors.
Ability to work in a field-based refinery environment, participate in the management on-call rotation, and work extended hours or respond to emergency callouts as operational needs require.
Valid work authorization in the country where the job is located; the company does not provide visa sponsorship.

Nice To Haves

Associate’s or Bachelor’s degree in a technical field; equivalent trade certification or military technical training and experience may be considered in lieu of a degree.
Maintenance planning, scheduling, or coordination experience.
CMRP, CMRT, or maintenance planning and scheduling certification.
OSHA 30-Hour General Industry certification.
HAZWOPER 24- or 40-hour certification.
Hands-on mechanical, electrical, or I&E craft background.
Experience with Primavera P6 or MS Project.
Purchasing or inventory experience.

Responsibilities

Review and prioritize CMMS work requests, develop comprehensive job packages with detailed scopes and labor estimates, conduct field walkdowns, and manage the work order backlog.
Build and publish weekly and daily maintenance schedules, coordinate equipment availability with Operations, manage contractor and vendor work, and track schedule compliance.
Source and order parts, expedite open orders, stage materials, maintain inventory stock levels, and verify incoming materials meet specifications.
Support turnaround scope development, detailed job plans and schedules, critical-path tracking, contractor resources, and completion verifications.
Administer the CMMS database, ensure accurate work order closeouts with failure codes, maintain PSM and mechanical integrity documentation, and produce maintenance KPIs.
Ensure planned work aligns with PSM, MOC, LOTO, and EHS requirements; participate in JSAs/JHAs; and support incident investigations and corrective actions.
Backfill the Facilities Maintenance Manager during absences, participate in the after-hours on-call rotation, direct daily maintenance work while acting, and assist with hiring and investigations without direct personnel authority.