RecSports Student Assistant - Reservations & Events Program Assistant

University of Florida•Gainesville, FL

20d•$16

About The Position

University of Florida Department of Recreational Sports The Reservations & Events Program Assistant plays an integral role on the RecSports team and serves as a liaison between professional staff, registered student organizations, and external groups. The Program Assistant is responsible for assisting the daily operations of events and reservation requests – including intake, coordination, communication, processing, and invoicing of all event items for RecSports. RecSports Team Member Responsibilities Develop professional relationships with co-workers, participants, and guests Uphold and exceed the expectations of the Cornerstones of RecSports Service: accountability, anticipating needs, attitude, and atmosphere Demonstrate a desire to learn and apply knowledge as a RecSports ambassador Take ownership of RecSports facilities and programs by exhibiting a responsible work ethic Promote and maintain cleanliness and appearance within and surrounding RecSports facilities Enforce RecSports policies and procedures to promote participant safety and satisfaction Respond to all emergency situations and adhere to established protocol including pre- and post- incident procedures All RecSports employees are expected to abide by the RecSports Student Staff Code of Conduct that clarifies shared expectations and standards in effort to best serve our patrons, develop each team member, and prepare student employees for future career endeavors. Unit Specific Job Responsibilities Manage facility requests and reservation processes for all RecSports facilities, including Lake Wauburg Assist with ensuring compliance with UF Event Policies for all RecSports Reservations Assist with internal reservation requests for all RecSports facilities and spaces Communicate regularly with RecSports team members, registered student organizations, and external groups Coordinate event logistics and management with attention to detail, including night and weekend event days/times Provide exceptional customer service to groups and individuals requesting use of RecSports spaces Recruit staff to assist with event management Oversee equipment reservation processes for events Assist in documentation of RecSports policies and invoicing of all events Assist with event tracking

Requirements

First Aid, CPR, AED certification or ability to attain it within first week of employment
Able to work 20 hours/week, including some night and weekend hours, on-call hours, and some academic breaks
Complete and maintain UF online certifications: GET803, PRV802, ITT102, GET811, OOC101
This position is open to all students who are eligible to work on campus and will be employed through student Other Personnel Services (OPS) and must maintain a minimum 2.0 grade point average.
Registered students are employed on a part-time basis, up to 20 hours per week and additional hours with an approved hours extension form.

Nice To Haves

Interest in recreation, fitness, and campus involvement
Has reliable transportation
Previous experience managing event logistics

Responsibilities

Manage facility requests and reservation processes for all RecSports facilities, including Lake Wauburg
Assist with ensuring compliance with UF Event Policies for all RecSports Reservations
Assist with internal reservation requests for all RecSports facilities and spaces
Communicate regularly with RecSports team members, registered student organizations, and external groups
Coordinate event logistics and management with attention to detail, including night and weekend event days/times
Provide exceptional customer service to groups and individuals requesting use of RecSports spaces
Recruit staff to assist with event management
Oversee equipment reservation processes for events
Assist in documentation of RecSports policies and invoicing of all events
Assist with event tracking