Events Assistant - Student

Kansas State University Foundation • Manhattan, KS

8h • $12

About The Position

Are you a K-State student interested in a flexible work schedule, competitive pay, and supporting the University? The Events Assistant - Student provides administrative support to ensure smooth execution of events that express gratitude and highlight the impact of K-State's philanthropic supporters.

A day in the life of an Events student could be:

Event Support
Assist with pre and post event set-up and tear down, deliveries, and other departmental errands. Manage and record attendee registrations via email and voicemail, prepare event attendee lists, merge and print nametags, place cards and create computer-generated reports. Provide on-site support for events during business hours and occasional nights and weekends.

General department support
Create and prepare donor and internal staff gifts and mailers. Oversee the inventory of event supplies, catering items and donor gifts, ensuring electronic records are consistently up to date. Provide general back-up and clerical assistance for the events team. Perform other work-related duties as assigned.

Requirements

• Currently enrolled in coursework at Kansas State University
• Operating knowledge of Microsoft Office Suite (i.e. Word, Excel, Publisher, Outlook and Teams)
• Demonstrates initiative and the ability to work independently, effectively managing tasks without constant supervision
• Demonstrates strong attention to detail by completing tasks accurately and effectively manages time to consistently meet deadlines
• Possesses strong written, verbal, and interpersonal communication skills, along with excellent customer service abilities and a proven ability to collaborate effectively with both internal and external stakeholders
• Willingness to learn new industry related software/tools
• A valid motor vehicle operator’s license and acceptable driving record

Nice To Haves

• Knowledge of creative customization tools (i.e. Cricut, Canva, etc.)
• Experience in a professional office environment and a high-level of professionalism
• Possess a natural talent for logistical thinking and planning
• Proactive in anticipating needs and requirements, often before they are communicated
• Strong ability to support event coordination and management with foresight and precision

Responsibilities

• Assist with pre and post event set-up and tear down, deliveries, and other departmental errands.
• Manage and record attendee registrations via email and voicemail
• Prepare event attendee lists, merge and print nametags, place cards and create computer-generated reports.
• Provide on-site support for events during business hours and occasional nights and weekends.
• Create and prepare donor and internal staff gifts and mailers.
• Oversee the inventory of event supplies, catering items and donor gifts, ensuring electronic records are consistently up to date.
• Provide general back-up and clerical assistance for the events team.
• Perform other work-related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed