Events Student Assistant for Commencement & Reunion

St. Olaf College • Northfield, MN

19d • $12

About The Position

Events Student Assistants are current students responsible for many activities related to the efficient operation of the College Events and Alumni and Parent Relations Offices during Commencement & Reunion Weekends. This includes, but is not limited to, engaging with guests and campus visitors, event location set-up, event support, delivery of specialty items, catering support, office administration, and miscellaneous projects as assigned. Work will begin on Thursday, May 21, and conclude Sunday, May 31; preference will be given to students who are available to work the duration of the position. Event Coordinators will work long and varied days, between the hours of 6:00 a.m. and midnight (at times as late as 1:30 a.m.). Events Student Assistants will work 15-20 hours the first half week, 25-30 hours the week of Memorial Day, and 8-15 hours during Reunion Weekend for a total of 48-65 hours total. Hours will vary depending on the needs of the event. This position is not compatible with a live-in academic year Residence Life position that is ending, nor is it compatible with full-time summer CURI work; it may be compatible with a part-time CURI position. Preference may be given to candidates with a valid drivers’ license, though it is not required. Priority Deadline for Applications is March 26, 2026. Applications submitted after the priority deadline will be considered on a rolling basis. Interviews will commence in early April.

Requirements

• Must be a current St. Olaf student in good academic and disciplinary standing.
• Ability to lift 25 lbs and stand for long periods of time.
• Excellent interpersonal, organizational and communication skills
• Strong sense of initiative and self-direction
• Ability to work with individuals from a diversity of backgrounds and age ranges
• Desire and ability to work autonomously, individually, and in a group
• A high level of motivation, positive attitude, sense of humor, and service orientation
• Ability to function well in an atmosphere that is dynamic and fast-paced

Nice To Haves

• Previous experience in hospitality, event management, and/or technology and media is desired, but not required.
• Preference may be given to candidates with a valid drivers’ license, though it is not required.
• Preference will be given to students who are available to work the duration of the position.

Responsibilities

• Perform customer service operations such as handling guest arrival & departure, explaining procedures, giving directions, and reporting needs/concerns.
• Set up and manage event spaces which could include, but not limited to, tables/chairs, stages, technology, media equipment, and signage.
• Provide on-site support for programming which could include, but not limited to, check-in/registration, receptions, class meals, presentations, campus green activities, crowd management, and front desks in residence halls for alumni staying overnight.
• Clean and prepare residence halls for guests before they arrive and after their departure.
• Work with a variety of St. Olaf campus partners to assure the success of all events.
• Serve as a resource person to Commencement and Reunion guests by providing them with information about St. Olaf College and the surrounding community.
• Driving: Those who meet the St. Olaf fleet vehicle driving requirements will be asked to drive campus vehicles around campus and into Northfield.
• This role requires lifting up to 25 lbs and standing for long periods of time.
• Completing additional duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed