Recruitment & HR Administrative Assistant

CW Resources • New Britain, CT

4d • Onsite

About The Position

CW is seeking a motivated Recruitment & HR Administrative Assistant to join our team. This role blends recruiting with essential administrative support to keep our HR operations running smoothly. The position is primarily based in a professional office environment and requires full-time on-site work. The incumbent will perform duties at a desk and utilize standard office equipment. The environment is climate-controlled with moderate noise levels. The position may occasionally require work outside of standard business hours, including early mornings, evenings, or weekends, to meet organizational deadlines, participate in meetings, respond to urgent matters, or attend events and conferences. The role involves frequent and sustained use of hands and fingers to operate a computer keyboard, mouse, telephone, and other office equipment, requiring repetitive motion and fine motor skills. Visual and hearing acuity are necessary for reading documents, analyzing data, and communicating effectively. The position involves occasional standing, walking, bending, reaching, and lifting or moving items up to 20 pounds. Occasional movement between departments, meeting rooms, and partner sites is required. The role involves handling sensitive information and requires strict adherence to confidentiality protocols and ethical standards. This role may require travel, including both local and out-of-state trips, for attending job fairs, workshops, conferences, conducting site visits, supporting program implementation, or representing the organization at external meetings. Reasonable accommodations can be provided. CW is committed to maintaining a respectful and supportive work environment where all employees are valued for their contributions. All applicants will be given equal consideration for employment based on their experience and qualifications, while ensuring compliance with all applicable laws and regulations regarding discrimination.

Requirements

• Minimum of 2 years of experience providing administrative support, preferably within an HR or recruiting capacity.
• Basic understanding of HR processes, recruitment cycles, and compliance requirements.
• Strong organizational skills with attention to detail and accuracy.
• Flexibility to adjust to changing priorities, recruitment needs, and administrative requirements.
• Ability to thrive in a fast-paced environment by managing multiple priorities.
• Ability to follow instructions and complete tasks independently with minimal oversight.
• Clear and professional verbal and written communication, including phone, email, and fax correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Willingness and ability to travel locally as required.
• Must have a valid Real ID and Driver's License.

Nice To Haves

• Prior experience assisting with candidate sourcing, job postings, and initial screenings.
• Hands-on experience using ATS platforms to disposition candidates, update statuses, and generate reports.
• Familiarity with the AbilityOne Program and its role in providing employment opportunities for individuals with disabilities.
• Familiarity with the Circa Mitratech platform, with the ability to navigate and utilize system functions effectively.
• Ability to prioritize tasks effectively, manage competing demands, and consistently meet established deadlines.
• Consistent ability to complete tasks as directed by a supervisor and ensure timely resolution.
• Detail-oriented with strong skills in documentation, reporting, and recordkeeping.

Responsibilities

• Post and maintain job openings across all platforms, including updating or reposting outdated postings to ensure visibility.
• Conduct initial phone screenings to evaluate candidate qualifications and interest.
• Follow up on background checks and ensure timely completion.
• Request consent forms from candidates to authorize outreach to their medical providers.
• Request disability documentation directly from employees or hiring managers.
• Communicate with candidates and employees regarding the status of their disability documentation and provide updates as needed.
• Contact doctors’ offices daily via phone, email, and fax to request disability documentation.
• Prepare and generate weekly reports to identify applicants who are required to submit their disability documentation (DOD), and proactively follow up with those candidates to obtain status updates and ensure timely completion of the documentation process.
• Attend local and national job fairs to assist with recruiting efforts and represent the organization.
• Research upcoming job fairs, maintain the job fair tracker, and share opportunities with the HR team.
• Maintain accurate trackers and records to support HR compliance and operational efficiency.

Benefits

• Employee Wellness Coordinator and robust wellness program
• Opportunities for advancement
• Medical, Dental, Vision Insurance
• Telemedicine
• Retirement Plan & Match Options
• Disability Plans
• Life Insurance – Accidental Death & Dismemberment and Group Term Life
• Paid Holidays, Vacation and Sick time
• Voluntary Benefits Offered Includes: Hospital Indemnity, Accident, Critical Illness & Voluntary Life

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed