Recruitment Assistant (Latin America)

Wing Assistant

1d•Remote

About The Position

The HR Coordinator supports the client's HR consultants across several client accounts. Each coordinator works alongside an assigned consultant on day-to-day HR administration for clients in healthcare, behavioral health, nonprofit and multi-unit industries. The role is built for someone who wants to grow their HR skills through hands-on work in different systems, industries and HR functions. Coordinators support client HR work only. They do not handle Corel's internal marketing or social media.

Requirements

Hands-on experience with at least one or two of the platforms below is a plus. Candidates should list the specific platforms they've used and what they did in each, such as onboarding, employee record updates, reporting, PTO tracking or payroll data entry. If they don't have HRIS, a relevant CRM, Project Management or other can be considered as applicable experience.
AI tools, especially Claude (strongly preferred), ChatGPT or Gemini: Comfortable using AI for writing, summarizing, data work and process efficiency. This is a core skill for the role.
Google Workspace (Gmail, Meet, Chat, Docs, Sheets, Drive): Proficiency required.
Asana or a similar project management tool (Monday, ClickUp, Trello): Experience required.
Excel and Google Sheets: Strong data management skills required, including formulas, lookups, filtering and data cleanup
3+ years of HR administration, HR coordinator or HR assistant experience or relevant education and degree in Human Resources.
Hands-on experience in at least one major HRIS, such as ADP, Gusto or Paylocity or similar platform
Proven ability to understand SOPs, process documents or training guides.
Understanding of the basic employee lifecycle: recruiting, onboarding, employee records and offboarding
Strong attention to detail when handling confidential employee data
Can manage several clients and priorities at once and communicate clearly with consultants
Eager to learn HR and take on more over time
US-based HR experience is a plus
Excellent written and verbal English and Spanish communication

Nice To Haves

Workday (a plus)
It is a plus if the candidate can write and create documentation processes.
US-based HR experience is a plus

Responsibilities

Post jobs, screen applicants, schedule interviews, communicate with candidates and keep applicant tracking up to date.
Run reference checks, start background checks and verify licenses or credentials where a role requires them.
Prepare offer letters and new hire packets, collect I-9s and other onboarding paperwork, set up employees in client HRIS systems and track onboarding checklists to completion.
Process separation paperwork, keep checklists and records up to date, and update the HRIS.
Draft and format job descriptions, offer letters, policies, forms, templates and employee communications using AI tools and client templates.
Write clear, step-by-step SOPs and process guides for client HR workflows and client's internal processes. Document how tasks are done in each client's HRIS.
Keep employee records accurate across client HRIS and payroll platforms. Run reports and check that data matches between systems.
Run PTO audits, personnel file audits, headcount and roster reconciliations, and compliance tracking.
Manage and triage email for assigned consultants and client HR inboxes. Draft replies, flag priorities and route requests to the right person.
Turn meeting transcripts and consultant notes into action items with AI tools, then create, track and update tasks in Asana so deliverables are met on time.
Use Claude and other AI tools every day to draft documents, summarize calls, analyze data and streamline repeatable HR tasks.
Help build and maintain Corel's HR Q&A library, SOPs and templates.
Handle other HR support tasks as assigned by the consultant.
Ability to Work with a team and respond to requests timely