Recruiting Specialist

CoBank•Greenwood Village, CO

17h•Hybrid

About The Position

Provides operational support across the talent acquisition lifecycle, with a focus on interview coordination, offer acceptance processes, and pre-boarding execution. Ensures a seamless candidate and hiring manager experience by coordinating logistics, managing communications, and executing standardized processes in alignment with defined procedures and compliance requirements. Works on pre- and post-offer operational tasks, applies established guidelines to complete assignments and resolve routine issues, while escalating more complex situations as needed.

Requirements

Bachelor's Degree in Business Administration, Human Resources, or related field required
Bachelor's degree may be substituted with related experience, or an equivalent combination of education and related experience.
1 year of related experience in recruiting coordination, HR operations, or administrative support preferred
1 year of experience in HRIS, and other HR systems preferred
Ability to follow defined processes and procedures with strong attention to detail.
Ability to manage and prioritize multiple tasks of routine to moderate complexity.
Builds effective working relationships with internal stakeholders and candidates.
Excellent verbal and written communication skills.
Excellent time management skills with a proven ability to meet deadlines.
Aptitude for problem-solving and applying knowledge of employment-related laws and regulations.
Proficient with HRIS and other HR systems.
Proficient with Microsoft Office Suite or related software.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Responsibilities

Provides day-to-day administrative support to the Recruiting team.
Coordinates and manages the scheduling of all interviews, whether conducted by phone, Teams, or face-to-face. This includes interview scheduling, aligning availability across candidates, hiring managers, and interview teams.
Manages candidate travel and coordination, including booking and itinerary communication.
Processes candidate expense reimbursement, ensuring accuracy and timely submission.
Sends offer acceptance communications to candidates, including confirmation and next steps.
Sends offer acceptance communications to hiring managers, confirming acceptance and outlining next steps.
Coordinates relocation logistics for candidates, ensuring alignment with policy and timelines, partnering with vendors and internal stakeholders as needed.
Manages background check process in accordance with standard procedures, including tracking and follow-up, escalating discrepancies for review, and managing all communications with candidates and hiring managers
Launches pre-boarding activities, including compliance-related questions and required documentation.
Completes new hire setup in HR systems, ensuring data accuracy.
Executes pre-start termination process when required, following established procedures.
Provides support to the recruiters sourcing, creating email/text campaigns, conducting phone screens and backup in recruiters' absence.
Conducts tours for candidates when needed.
Reconciles invoicing and the recruiting credit card.

Benefits

Time-Off Packages, 15 days of vacation, 10 paid sick days and 11 paid holidays
Competitive Compensation & Incentive
Hybrid work model: flexible arrangements for most positions
Benefits Packages, including Medical, Dental and Vision coverage, Disability, AD&D, and Life Insurance
Robust associate training and development with CoBank University
Tuition reimbursement for higher education
Outstanding 401k: up to 6% matching and additional 3% non-elective contribution & Student Loan Match
Community Impact: United Way Angel Day, Volunteer Day and Associate Directed Contribution
Associate Resource Groups: creating a culture of respect and inclusion
Recognize a fellow associate through our GEM awards