Recruiting Coordinator

HOATalent • Chicago, IL

9d

About The Position

HOA Talent is a recruiting partner for the community association and property management industry. We work closely with HOA and property management companies across the U.S. to help them grow strong, sustainable teams.
At HOA Talent, recruiting isn’t transactional. We care deeply about candidate experience and long-term fit. We move quickly, communicate honestly, and believe recruiting should feel human.
We’re looking for a Recruiter who genuinely enjoys connecting with people and knows how to work efficiently. This role is heavily outbound and relationship-driven — ideal for someone who loves sourcing, engaging passive candidates, and acting as a trusted talent partner to clients.
You’ll own roles from start to finish, working closely with hiring partners while guiding candidates through a thoughtful, transparent process.

Requirements

• 2–5 years of recruiting experience (agency, in-house, or a mix)
• Comfort with outbound recruiting (calls, messages, follow-ups)
• Strong communication skills — warm, professional, and confident
• Ability to manage multiple searches without losing attention to detail
• Comfortable using ATS platforms, LinkedIn, and sourcing tools
• Self-motivated, collaborative, and able to work independently

Nice To Haves

• Experience in property management, HOA, real estate, or a related industry is a plus — but not required
• Bachelor’s degree in Human Resources or Business Administration preferred, not required
• Chicago candidate preferred

Responsibilities

• Talent Sourcing: Utilize a variety of sourcing methods to identify potential candidates within the property management industry, including social media platforms, networking events, and specialized job boards.
• Candidate Engagement: Reach out to potential candidates through outbound calls, emails, and social media to gauge interest and suitability for client vacancies.
• Interview Coordination: Arrange and facilitate interviews between candidates and clients, ensuring a smooth and professional process.
• Client Collaboration: Work closely with third-party clients to understand their staffing needs, preferences, and organizational culture to ensure a match with prospective candidates.
• Market Research: Stay informed about industry trends, salary benchmarks, and competitor activities to advise clients and candidates accurately.
• Database Management: Maintain an up-to-date database of candidate profiles and recruitment activities, ensuring compliance with data protection regulations.
• Feedback Management: Provide timely feedback to both candidates and clients throughout the recruitment process, enhancing the candidate experience and client satisfaction.
• Recruitment Strategy: Contribute to the development and implementation of innovative recruitment strategies to attract top talent in the property management industry.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees