Recruiting Coordinator

Black Forest Labs•San Francisco, CA

24d

About The Position

Our founding team pioneered Latent Diffusion and Stable Diffusion - breakthroughs that made generative AI accessible to millions. Today, our FLUX models power creative tools, design workflows, and products across industries worldwide. Our FLUX models are best-in-class not only for their capability, but for ease of use in developing production applications. We top public benchmarks and compete at the frontier - and in most instances we're winning. If you're relentlessly curious and driven by high agency, we want to talk. With a team of ~50, we move fast and punch above our weight. From our labs in Freiburg - a university town in the Black Forest - and San Francisco, we're building what comes next. We need someone to be the operational backbone of our talent function - the person who ensures every candidate interaction is seamless, every process runs smoothly, and our hiring machinery gets better every week. You'll be the engine that keeps our recruiting efforts moving. As the first point of contact for many candidates, you'll shape their experience with BFL from first interview to offer. You'll also be the systems thinker who spots bottlenecks, builds better processes, and helps us hire efficiently as we grow. You're obsessed with making things run smoothly. You love solving complex scheduling puzzles. You write emails that are both warm and efficient. You spot patterns and think "we could systematize this" instead of just doing the same manual work repeatedly. You thrive in fast-paced environments where priorities shift and ambiguity is normal. You're proactive—you don't wait to be told what needs fixing. And you genuinely care about candidate experience because you know great people have options and first impressions matter.

Requirements

3+ years of experience in high-volume scheduling, preferably in recruiting or talent acquisition
A passion for creating exceptional candidate and hiring manager experiences
Excellent communication skills—especially a knack for writing friendly, informative emails that build rapport
Ability to excel in fast-paced environments where you're constantly responding to questions, requests, and new action items
Love of feedback and comfort both requesting and providing feedback to colleagues
Proactive problem-solving skills in ambiguous situations—you quickly generate multiple solutions to challenging problems
Experience acting as a strategic partner to recruiters, helping them see around corners and suggesting process improvements
Strong organizational skills and meticulous attention to detail
Comfort with data—you can build dashboards, spot trends, and use metrics to drive decisions

Nice To Haves

Experience at early-stage startups or high-growth tech companies
Familiarity with multiple ATS platforms and recruiting tools
Experience coordinating international hiring and immigration processes
Background in process optimization or operations roles
Genuine interest in AI and what we're building

Responsibilities

Schedule all interviews including complex multi-day onsites across European and international time zones
Handle candidate reimbursements and coordinate travel arrangements (domestic and international)
Manage clear, timely, and professional communication with candidates and hiring managers—you're the glue
Maintain pristine ATS data hygiene so we actually know what's happening in our pipeline
Define and track key recruitment metrics and KPIs—generate regular reports and ad-hoc dashboards
Send and manage NDAs for candidates and partners
Coordinate smooth onboarding handoffs between recruiting and People Ops
Document and continuously improve our end-to-end recruitment process
Identify bottlenecks and optimize efficiency in our hiring funnel—we're moving fast and need to move smarter
Assess and recommend tools that make hiring faster and better
Coordinate migration to a new ATS when we're ready (likely soon)
Possibly lean into light recruiting work as you grow into the role