Recruiting Coordinator

Xona Space Systems • Burlingame, CA

4d

About The Position

Xona is the navigational intelligence company bringing real-time, centimeter-level certainty to any device, anywhere on Earth.
With Pulsar – the world’s most advanced PNT satellite infrastructure in Low Earth Orbit – Xona will offer a future-proof, backwards-compatible global positioning system optimized for absolute precision, superior power, and robust protection.
We're seeking a contract Recruiting Coordinator to support the rapid growth of our technical land mission-critical teams. In this role, you will work directly with our Recruiter and recruiting team to coordinate complex interview process, deliver a high quality candidate experience, and keep hiring moving efficiently. This is a hand-on role ideal for someone who communicates clearly and enjoys supporting high-bar technical hiring.

Requirements

• 2+ years of experience as a Recruiting Coordinator, Talent Coordinator, or HR Coordinator in a fast-paced, in-house environment
• Proven experience scheduling complex interview loops for technical roles
• Hands-on experience with our ATS, Ashby (Greenhouse, Lever, or similar acceptable)
• Strong organizational skills and attention to detail, with the ability to manage multiple roles and priorities simultaneously
• Clear, concise written and verbal communication skills
• Ability to operate independently, anticipate needs, and adapt quickly in a startup setting
• Comfort working in a contract role supporting evolving and sometimes ambiguous hiring needs

Nice To Haves

• Familiarity with technical hiring for software, embedded systems, hardware, or RF roles
• Prior experience working at an early-stage or high-growth startup
• Exposure to export control–sensitive hiring environments (ITAR/EAR awareness is a plus)
• Strong recruiting operations mindset with an interest in process improvement and scaling systems
• Passion for space, satellite technology, or Xona’s mission to build next-generation positioning, navigation, and timing (PNT) infrastructure
• Experience supporting recruiting teams in aerospace, space, defense, or other deep-tech industries

Responsibilities

• Coordinate end-to-end interview scheduling for highly technical roles across flight software, hardware, RF, GNSS, systems, and operations teams
• Own complex interview loops involving cross-functional stakeholders, executives, and external partners often across multiple time zones
• Work directly with Xona’s Recruiter and hiring teams to keep hiring processes moving quickly and efficiently
• Serve as point of contact for candidates, delivering a professional, responsive, and high-bar candidate experience aligned with Xona’s mission
• Maintain accurate and up-to-date candidate records, interview feedback, and hiring status in Ashby, our in house applicant tracking system (ATS)
• Proactively troubleshoot scheduling conflicts, last-minute changes, and process gaps in a fast-moving aerospace startup environment
• Contribute to recruiting operations improvements as Xona continues to scale its team and hiring processes

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees