Recruiting Coordinator

Midi Health•San Francisco, CA

44d•$85 - $95•Hybrid

About The Position

We are seeking a Recruiting Coordinator to serve as the operational backbone of our Talent Acquisition function. This is a high ownership role responsible for delivering a seamless interview experience while driving rigor across scheduling, reporting, systems, and recruiting operations. You will work closely with Recruiters, Hiring Managers and the VP of Talent to ensure we hire efficiently, thoughtfully and with a consistently high bar. This role requires precision, urgency, strong judgment, and a proactive mindset. For the right individual, this role offers a clear path to grow into a Recruiting Operations Manager as the function scales. To ensure we deliver a seamless and personal experience for every candidate, this hybrid position requires the ability to work onsite at our San Francisco and Palo Alto offices based on interview schedules and team needs.

Requirements

2+ years of experience in recruiting coordination, talent operations, or a similar high accountability environment
Strong analytical skills and comfort working with recruiting data and reporting
Exceptional organizational discipline and ability to manage multiple priorities without sacrificing quality
Experience working in an ATS and managing complex calendar logistics
Excellent written and verbal communication skills
High attention to detail and a track record of reliable execution
Comfort working with senior leaders and operating in a fast paced, high growth environment

Nice To Haves

Experience supporting executive level recruiting or leadership reporting
Exposure to ATS implementation or recruiting systems optimization
Experience contributing to employer branding or talent marketing initiatives
Demonstrated interest in growing into a Recruiting Operations leadership path

Responsibilities

Interview Coordination & Candidate Experience
Own end to end scheduling across interview panels, executive interviews, and final rounds with speed and accuracy
Manage complex, multi stakeholder calendars across time zones, including partnership with Executive Assistants and senior leaders
Anticipate scheduling conflicts and proactively resolve issues before they impact the candidate experience
Maintain a high touch, professional, and responsive candidate communication style
Continuously identify ways to improve time to interview and overall process efficiency
Leadership Reporting & Recruiting Analytics
Own data integrity within the ATS to ensure reporting accuracy and reliability
Support weekly, monthly, and quarterly recruiting updates for leadership
Partner with TA leadership to track key metrics including funnel conversion, cost to hire, time to fill, and offer acceptance rates
Assist in building dashboards and preparing executive level reporting materials
Proactively identify gaps in data or workflow and recommend improvements
Recruiting Operations & Special Projects
Support ATS optimization and workflow enhancements
Partner on recruiting technology implementations and tool rollouts
Contribute to the development and delivery of hiring manager and interviewer trainings
Document and refine scalable recruiting processes and playbooks
Take ownership of high impact operational projects that improve quality and efficiency across the hiring lifecycle
Employer Branding & Outreach
Partner with Talent Acquisition on employer branding initiatives and talent marketing efforts
Support outreach campaigns and talent community building for priority roles
Coordinate logistics for recruiting events and strategic sourcing initiatives
Track engagement metrics and recommend ways to strengthen our talent attraction strategy
Cross Functional Partnership
Operate as a trusted partner to Recruiters, Hiring Managers, Executive Assistants, and People Operations
Bring a solutions oriented mindset and strong follow through
Hold a high standard for responsiveness, quality, and accountability