Recruiting Coordinator

PIMCO • Newport Beach, CA

4d • $42 - $45

About The Position

PIMCO is seeking a highly organized and proactive Recruitment Coordinator to support our lateral hiring efforts. This role serves as a key point of contact for all recruitment-related activities and plays a critical role in delivering a seamless candidate experience. Working closely with recruiters, hiring managers, external partners, and candidates, the coordinator will help drive the execution of recruitment strategies aimed at attracting top-tier talent to the firm.
The role will support PIMCO's talent acquisition team, to enhance operational efficiency, maintain high-quality candidate data, and preserve a high-touch candidate experience.

Requirements

• 2-4 years of experience in a Recruitment Coordination role, preferably within a corporate or professional services environment.
• Experience using an applicant tracking system.
• Exceptional attention to detail and ability to manage multiple tasks with speed and accuracy.
• Proven ability to handle sensitive and confidential information with discretion.
• Strong organizational and time management skills; able to work independently and prioritize effectively.
• Comfortable working in a fast-paced, dynamic environment across multiple time zones.
• Strong digital literacy and adaptability to new technologies, automation platforms, and AI-enabled workflows.
• Professional demeanour with the ability to interact confidently across all levels of the organization.
• Demonstrated curiosity and commitment to continuous learning in AI, talent acquisition technology, and emerging HR innovations.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to build rapport with internal and external stakeholders.
• Bachelor degree from an accredited institution.

Nice To Haves

• Proficiency with Microsoft, Copilot, or similar AI tools to support administrative tasks, communications, and process optimization is advantageous

Responsibilities

• Provide comprehensive coordination support to a team of recruiters, including scheduling and coordinating in-person, phone, and video interviews across global time zones.
• Serve as a liaison between candidates, recruiters, and business stakeholders to ensure a smooth and professional recruitment process.
• Compile and manage interview feedback and briefing documents with accuracy and confidentiality.
• Maintain data integrity and ensure timely updates within the applicant tracking system (ATS).
• Post job openings on internal and external platforms, ensuring alignment with hiring needs and branding standards.
• Collaborate with recruiters to prepare offer proposals, secure necessary approvals, and generate offer documentation.
• Conduct pre-offer compliance checks to ensure all regulatory and internal requirements are met.
• Build and maintain trusted relationships with internal HR teams, hiring managers, and executive assistants.
• Leverage AI-enabled recruiting tools and automation platforms to improve scheduling efficiency, candidate communications, and recruitment operations.
• Support adoption and continuous improvement of recruitment automation initiatives, including interview scheduling, candidate communications, and workflow management.
• Contribute to ad-hoc HR initiatives and projects as needed.

Benefits

• Base salary and a discretionary bonus
• Reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level