Recruiting Coordinator (Project Employee) (US)
About The Position
Addepar is currently seeking a Recruiting Coordinator to join the People Operations team. This role is ideal for someone who thrives in a fast-paced environment, enjoys creating exceptional candidate experiences, and takes pride in operational excellence. The position requires someone who can anticipate needs, bring structure and precision to a growing recruiting function, and ensure the hiring process runs smoothly and efficiently. This role plays a key part in supporting recruiters and hiring managers across the business to attract and engage top talent by delivering a consistent, professional, and well-executed interview experience. The candidate experience is central to this role, as the work directly shapes how prospective employees perceive the organization. The ideal candidate is proactive, self-directed, comfortable solving problems independently, and collaborates closely with cross-functional partners to meet hiring goals.
Requirements
- Highly organized with exceptional attention to detail
- Strong written and verbal communication skills
- Comfortable managing multiple priorities in a fast-paced, remote environment
- Self-motivated and able to work independently with minimal supervision
- Skilled at problem-solving and navigating scheduling challenges
- Comfortable learning new systems and tools
- Professional and discreet when handling confidential information
- Collaborative and service-oriented, with a focus on enabling hiring success
- Legally authorized to work in the United States for any employer without requiring current or future visa sponsorship
- Authorized to begin work in the U.S. on their first day of employment
Nice To Haves
- Experience with Greenhouse, GoodTime, or Workday
Responsibilities
- Coordinate virtual interviews across multiple time zones, managing scheduling with accuracy and urgency
- Partner closely with recruiters and hiring managers to manage interview logistics from candidate through first day onboarding
- Serve as a primary point of contact for candidates scheduling needs, providing timely communication and support throughout the interview process
- Deliver a consistent, high-quality candidate experience that reflects professionalism and attention to detail
- Maintain accurate and up-to-date candidate records in the Greenhouse (ATS)
- Ensure interviewers are prepared with schedules, materials, and relevant candidate information
- Support offer letter preparation and pre-onboarding coordination
- Identify opportunities to streamline workflows and improve recruiting operations
Benefits
- benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
