Recruiting Coordinator

SRS Distribution•McKinney, TX

5d•Hybrid

About The Position

The position of Recruiting Coordinator is integral in supporting the University and Corporate recruiting teams by ensuring seamless coordination of recruitment activities and enhancing overall candidate experience. This role involves scheduling interviews at various levels, facilitating career fairs, and liaising with university career centers, while also managing travel arrangements and maintaining meticulous records using Microsoft Office tools and Workday. The ideal candidate will exhibit exceptional communication skills, a proactive approach to prioritization, and a positive attitude, contributing effectively to our dynamic team environment.

Requirements

Demonstrated experience in roles such as Administrative Assistant, Recruiting Coordinator, or Front Office.
Expertise in Microsoft Outlook, Word, and Excel, with the ability to prepare and maintain spreadsheets and email templates for university and candidate interactions.
Proficiency in using a major applicant tracking system; prior experience with Workday ATS is strongly preferred.
Exceptional English language skills, both written and verbal, capable of drafting and proofreading professional documents and correspondence.
Strong ability to prioritize tasks effectively, with a keen sense of urgency to meet deadlines.
Proven capability in scheduling travel, event planning, and resource coordination.
Possess a positive attitude and professional demeanor suitable for a collaborative, dynamic team environment.
High level of discretion and confidentiality in handling sensitive information.
Familiarity with FedEx services.
One to two years of professional experience in a related role is required.
An bachelor’s degree or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job as listed.

Nice To Haves

Experience in High-Volume Recruiting Environments: Experience managing multiple concurrent recruitment activities with a track record of maintaining accuracy and meeting deadlines in fast-paced settings.
Proficiency in designing and generating insightful reports using Excel or similar tools to support data-driven recruitment strategies and decision-making processes.
Experience in organizing and managing recruitment-related events, including career fairs and university networking sessions, ensuring successful execution and positive candidate engagement.
Knowledge of how to effectively market the organization's brand across various recruitment platforms and events to attract top-tier talent.
Deep understanding of Workday functionalities and proficiency in leveraging its full capabilities to optimize recruitment workflows and improve applicant management.
Commitment to personal and professional development, staying informed of the latest recruitment trends and technologies, and applying best practices to their work
Experience in Canva.
A bachelor’s degree in human resources, Business Administration, or a related field is preferred to further support excellence in recruiting operations and process management.
Professional in Human Resources (PHR) preferred.
Certified Administrative Professional (CAP) preferred.
Certified Internet Recruiter (CIR) or LinkedIn Certified Professional-Recruiter (LCPR) would be advantageous.
Experience with ATS reporting is advantageous and highly desirable.

Responsibilities

Coordinate and execute the scheduling of interviews, including phone, Teams , Zoom, in-person, and panel formats, ensuring alignment with all levels of management to streamline the recruitment process.
Conduct comprehensive research and manage registrations for career fairs and networking events, facilitating strong university relations and enhancing company recruitment outreach.
Establish and maintain effective liaison with university career centers, fostering partnerships that support a robust talent pipeline for corporate and university roles.
Oversee the logistics of shipping career fair kits to events, ensuring timely and accurate delivery to enhance company's presence and brand consistency at university and networking events.
Prepare and distribute professional offer letters, ensuring accuracy and confidentiality, to uphold the integrity and standards of SRS Heritage Group’s hiring process.
Manage and update recruitment data using Excel for manual reporting, contributing to accurate tracking and analysis of recruitment metrics and outcomes.
Arrange travel itineraries for candidates with precision and attention to detail, supporting seamless candidate experience during the recruitment process.
Utilize LinkedIn Recruiter and other sourcing tools effectively to identify and engage with potential candidates, supporting the recruitment team's sourcing strategies for diverse roles.
Administer Workday ATS tasks, including the input of resumes and distribution of virtual communications to candidates, ensuring all data is current and accurately maintained.
Maintain a high level of candidate care from the recruitment phase to onboarding, promoting a positive candidate experience that reflects Company's commitment to exceptional service.
Schedule and coordinate interviews with Hiring team and candidates.
Support full-cycle recruitment, including application review, phone screening, and coordinating pre-employment steps
Prepare onboarding materials such as first name welcome emails, packages, and recruiting survey outreach.
Assist with other recruiting initiatives, projects and other responsibilities as needed.
Perform other duties as assigned