Recruiting Coordinator

HITT Contracting Inc.•Washington, DC

28d•$67,000 - $87,000•Onsite

About The Position

HITT Contracting is seeking a highly organized and detail-oriented Recruiting Coordinator to support our national recruiting function and help drive a consistent, high-quality hiring process across the business. This role is based on site in our Falls Church, VA headquarters. As HITT continues to grow across markets and project types, the recruiting function plays a critical role in enabling that growth. This position is a key investment in strengthening the operational foundation of our recruiting team—ensuring processes run smoothly, stakeholders are supported, and candidates have a seamless and exceptional experience. The Recruiting Coordinator will provide centralized support across the team, partnering closely with recruiters, hiring managers, and business leaders across our 16 offices nationwide. This role is responsible for coordinating interview activity, managing requisition and job description processes, supporting vendor coordination and billing, and ensuring accuracy and consistency across recruiting systems and workflows. The ideal candidate is highly organized, proactive, and service-oriented, with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. You take pride in execution, anticipate needs before they arise, and bring a thoughtful, solutions-oriented approach to supporting both candidates and internal stakeholders.

Requirements

Bachelor’s degree preferred
2–3+ years of experience in recruiting coordination, HR, operations, or administrative support (high-volume or fast-paced environment preferred)
Strong organizational skills and exceptional attention to detail
Proven ability to manage multiple priorities and deadlines with accuracy and efficiency
Experience working with data, reporting, or metrics tracking preferred
Strong Excel skills and comfort working with data sets and reports
Experience with an applicant tracking system required; Workday experience strongly preferred
Excellent communication and interpersonal skills, with a strong customer service mindset
Ability to work effectively with a wide range of stakeholders across different regions and levels of the organization
Proactive, resourceful, and solutions-oriented approach to problem-solving
High level of professionalism, discretion, and follow-through

Responsibilities

Coordinate and schedule interviews across multiple regions, time zones, and stakeholder groups
Serve as a primary point of contact for candidates throughout the interview process, ensuring a professional, timely, and positive experience
Manage logistics for interviews (virtual and onsite), including calendar coordination, travel arrangements (if applicable), and interview materials
Ensure clear communication and alignment between candidates, recruiters, and hiring teams
Support the creation, opening, and maintenance of requisitions in Workday
Partner with recruiters and HR to ensure job descriptions are accurate, consistent, and aligned with business needs
Maintain and organize a library of job descriptions, ensuring version control and standardization across roles
Assist with updates to job postings and ensure alignment across internal and external platforms
Maintain accurate candidate data and activity tracking within the applicant tracking system (Workday)
Support offer process coordination, including documentation and system updates
Assist in developing and improving recruiting processes, templates, and workflows to increase efficiency and consistency
Help ensure adherence to recruiting processes, compliance requirements, and data integrity standards
Support the tracking and reporting of key recruiting metrics, including vacancy reporting, pipeline activity, and hiring progress
Prepare and maintain recurring reports (e.g., weekly vacancy report), ensuring accuracy and timely distribution to stakeholders
Assist in the development of materials and insights for leadership reporting, including mid-year and annual business reviews
Partner with the Workday team to enhance data quality, reporting capabilities, and recruiting dashboards
Identify opportunities to improve data capture, reporting consistency, and visibility into recruiting performance
Support ad hoc reporting and analysis requests from recruiting and HR leadership
Support management of recruiting vendors (e.g., job boards, agencies, background check providers)
Track and process invoices, ensuring accuracy and timely submission in partnership with Finance
Maintain visibility into vendor usage, contracts, and spend across the recruiting function
Serve as a central point of coordination for the recruiting team, helping manage day-to-day needs and priorities
Partner with recruiters to support hiring activity across multiple markets and business units
Assist with team initiatives related to employer branding, and recruiting operations
Provide flexible support across the team based on hiring volume and business priorities