Recruiting Coordinator (Contract)

insitro • South San Francisco, CA

6d • $46 - $50 • Hybrid

About The Position

insitro is a physical AI company dedicated to unlocking causal human biology and accelerating the delivery of better medicines to patients. Our unique Virtual Human™ platform identifies novel, high-impact genetic intervention points, which our TherML™ platform translates into therapeutics—whether small molecules, biologics, or oligos. With multiple programs in metabolic disease and neuroscience advancing toward the clinic, and our first IND submission slated for the second half of this year, we are at a pivotal inflection point.
insitro's success depends on attracting and developing exceptional talent across a wide range of high-demand disciplines. We're looking for a highly organized Recruiting Coordinator to join us on a 3-month contract, with the option to extend, and coordinate a high volume of recruiting activity as we build world-class teams. This is a highly visible role with frequent interaction with senior leadership across the company.
Based in South San Francisco, this position reports directly to the Director of Talent Acquisition & Workforce Strategy, with day-to-day management by the Recruiting Operations Specialist. It offers an in-person hybrid schedule of two to three days per week on average, flexing up to five days based on onsite interview volume and business need.

Requirements

• 2+ years of experience as a Recruiting Coordinator.
• Experience managing multiple interview events on a calendar at the same time.
• Experience scheduling executive-level interviews in partnership with Executive Assistants.
• Hands-on experience with an ATS such as Ashby, Greenhouse, or Lever, plus tools like scheduling assistants, JD builders, or data visualization platforms.
• Working knowledge of Excel or Google Sheets.
• Comfortable using AI tools such as Claude in your daily work.
• Highly Organized: You keep many moving pieces on track without letting details slip.
• Solution-Oriented: You bring a "can-do," "let's find a solution" mindset to every request.
• Poised with Leadership: You're comfortable in a visible role that works closely with senior leaders across the company.
• Discreet & Trustworthy: You handle sensitive and confidential information with professionalism and sound judgment.

Responsibilities

• Own end-to-end interview scheduling and related meetings, including debriefs, for a high volume of candidates across teams and levels.
• Manage candidate meetings from start to finish, whether they happen at headquarters or offsite.
• Coordinate candidate travel and process expense reimbursements quickly and accurately.
• Ensure every candidate feels supported and informed at every step of the process.
• Track candidate progress in Ashby from first contact through offer, maintaining the team's data integrity.
• Become a subject matter expert on Recruiting Operations tools, processes, and tech stack.
• Document standard operating procedures so the team runs consistently and efficiently.
• Build strong relationships with hiring managers and selection teams, helping them solve day-to-day needs.

Benefits

• Excellent medical, dental, and vision coverage as well as mental health and well-being support
• Access to free onsite baristas and cafe with daily lunch and breakfast for employees who are either onsite or hybrid

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed