Recruiting Coordinator

Ballard Spahr • Philadelphia, PA

9d • $55,000 - $65,000 • Remote

About The Position

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. This position will contribute to the overall success of the HR department by working closely with the Business Professional Recruiting team to support daily administrative recruiting tasks. Responsibilities include scheduling interviews, preparing job‑specific recruitment booklets, creating and sending candidate assessments, generating and distributing interview feedback forms, coordinating new‑hire orientations, and scheduling new‑hire check‑in calls and meetings. This position is fully remote.

Requirements

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• 2+ years of experience in recruiting or related discipline.
• Equivalent combination of education and experience.
• Proficient in Microsoft Office, specifically Outlook, Excel, and Word.
• Regular and predictable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

Nice To Haves

• Previous experience working in a law firm or legal environment is preferred.
• Working knowledge of applicant tracking and onboarding systems as well as firm-wide applications (e.g., Workday Recruiting, iManage/FileSite, NetDocs).
• Experience with SharePoint for team collaboration is a plus.

Responsibilities

• Utilize Workday Recruiting and other firm applications to support recruiting functions for business professionals.
• Complete tasks assigned in Workday based on direction from Hiring Managers and Recruiters, including:
• Scheduling telephone, video, and in‑person interviews and intake meetings across multiple time zones while balancing calendars for Hiring Managers, Recruiters, and interviewers.
• Creating and sending computerized assessments through assessment software, communicating results to the Recruiter and Hiring Manager, and uploading results to the candidate’s Workday profile.
• Managing the employee referral process, including sending communications to candidates and referring employees and uploading all correspondence to Workday.
• Update and maintain various systems and spreadsheets, including:
• Managing the Buddy Survey Log and distributing 30‑day and 60‑day Microsoft Forms surveys to designated buddies.
• Maintaining the scheduling log in SharePoint, which includes updating the recruitment process checklist, new‑hire orientation meetings, Ballard Buddy volunteers, Buddy surveys, promotions and internal moves, check‑ins, and exit interviews.
• Initiate and monitor background checks, reference checks, and conflicts surveys.
• Partner with the conflicts team and background check vendor to ensure timely completion.
• Coordinate with supervisors and new employees to schedule new‑hire check‑in calls and meetings.
• Communicate daily with the recruiting team and Hiring Managers.
• Respond to candidate inquiries via Workday, telephone, and email.

Benefits

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
• Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees