Recruiting Coordinator

Brain Co.•San Francisco, CA

12d•Onsite

About The Position

We are seeking a contract Recruiting Coordinator to support our fast-paced hiring efforts. This role is crucial for ensuring a smooth candidate experience and maintaining organized and efficient recruiting operations. You will collaborate with recruiters, interviewers, and hiring managers to schedule interviews, manage systems, and provide a high-quality experience from initial contact through on-site interviews. This is a hands-on, detail-oriented position ideal for someone who excels in a dynamic environment, enjoys logistics, and aims to make the hiring process personal, organized, and professional. This is a contract role with the possibility of transitioning to full-time based on performance and business requirements.

Requirements

1+ years of experience in recruiting coordination, executive support, or operations.
Highly organized and detail-oriented.
Exceptional communication skills (clear, kind, and confident in writing and over Zoom).
Experience with tools such as Ashby, Google Calendar, Slack, and Notion.
Comfortable working independently and managing multiple priorities.
Ability to work in person at our San Francisco HQ.

Responsibilities

Schedule candidate interviews across different time zones.
Manage interview logistics.
Ensure all parties involved in the interview process are prepared and aligned.
Serve as the primary point of contact for candidates throughout the hiring process.
Address candidate inquiries and provide timely updates.
Maintain a smooth and welcoming candidate experience.
Keep the Applicant Tracking System (ATS), Ashby, updated and accurate.
Manage candidate records, interview plans, and internal notes within the ATS.
Assist in streamlining recruiting processes.
Support sourcing projects.
Undertake ad hoc recruiting tasks as required.