Recruiter & Talent Acquisition Specialist

Texas Health Action•Austin, TX

12h•Hybrid

About The Position

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org. The Recruiter & Talent Acquisition Specialist serves as the organization’s primary recruitment lead, driving full-cycle talent acquisition and representing the organization externally to attract high-quality, mission-aligned candidates. This role is recruitment-forward and externally visible, with primary responsibility for proactive sourcing, candidate engagement, hiring coordination, and pipeline development. The position partners closely with hiring managers to ensure timely, effective hiring outcomes and a strong candidate experience. This is a hybrid position based in the Austin area, with potential travel to other markets as needed, such as San Antonio or Dallas, to support organizational hiring efforts and recruitment initiatives.

Requirements

Associate’s degree in Human Resources, Business Administration, Communications, Psychology, or a related field; or
High school diploma/GED with at least four (4) years of relevant recruiting or talent acquisition experience
Minimum of 4–6 years of progressive full-cycle recruiting or talent acquisition experience
Demonstrated experience sourcing candidates and building talent pipelines
Experience representing an organization at recruitment events, job fairs, or workforce outreach activities
Experience working within an Applicant Tracking System (ATS), preferably Workable
Strong organizational, coordination, and administrative skills
Working knowledge of employment compliance fundamentals
Must have basic PC skills that include a combination of working in a Windows Operating System and Microsoft Outlook, Word, and Excel.
Understands the importance of maintaining confidentiality; able to maintain confidentiality under HIPAA standards.
Must have the ability to exercise a high degree of diplomacy and tact; excellent customer services and interpersonal communication skills; Cultural sensitivity and demonstrated ability to work with diverse people groups.
Well-developed verbal and written communication skills in English; Additional language abilities desirable.
Ability to work well under pressure with minimal supervision.
Ability to effectively interact with persons of widely diverse roles, backgrounds, cultures, and socio-economic classes, those in crises or resistant or negative toward organizations.
Ability to apply time management practices to prioritize, schedule and complete work effectively to comply with mandated policies and deadlines.
Ability to work on multiple tasks or parts of tasks simultaneously to ensure timely completion of work activities.
Must be able to work productively with other departments and employees.
Ability to work with professionals from various partners and organizations.
Usually works forty (40) hours per week, some weekends may be required.
Ability to successfully manage conflict, negotiating “win-win” solutions.
Must be able to multi-task, prioritize with strong time management skills.
Exceptional follow-through on tasks and assignments
Must possess leadership qualities and be able to supervise and secure the cooperation of staff

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, Communications, Psychology, or a related field
Experience recruiting in nonprofit or healthcare environments
Experience recruiting clinical or licensed professionals
Experience working in regulated or multi-site organizations

Responsibilities

Partner with hiring managers to define position requirements and hiring timelines
Develop and execute sourcing strategies for assigned requisitions
Proactively source candidates through job boards, networking, referrals, outreach, and passive recruiting methods
Screen applicants and conduct initial phone interviews
Coordinate structured interviews and collect feedback
Maintain consistent, professional communication with candidates
Conduct reference checks
Prepare offer documentation within approved compensation ranges
Maintain complete and accurate ATS records
Represent the organization at job fairs, recruitment expos, and workforce events
Participate in community engagement initiatives tied to hiring efforts
Build and maintain relationships with universities, workforce partners, and professional associations
Support targeted outreach strategies for hard-to-fill or mission-critical roles
Track outreach effectiveness and event-to-applicant conversion
Monitor candidate workflow progression within ATS
Ensure timely advancement of candidates through recruitment stages
Audit candidate files for compliance and completeness
Track requisition aging and address stalled processes
Generate routine recruitment activity reports
Train new hiring managers on proper use of the ATS, including workflow steps, documentation standards, and hiring process expectations
Monitor completion of onboarding documentation
Ensure compliance with I-9, background check, and credential verification requirements
Coordinate cross-functionally to confirm Day 1 readiness
Conduct onboarding file audits
Process routine status changes and voluntary separations
Route documentation for involuntary separations as directed by HR leadership
Maintain personnel file accuracy and documentation standards
Generate recruitment and headcount reports
Maintain standardized tracking tools
Escalate discrepancies to HR leadership