Recruiter / HR Onboarding Specialist

All Pro Security LLC•Portland, OR

8d•Hybrid

About The Position

All Pro Security is seeking a motivated and organized Recruiter / HR Onboarding Specialist to join our Human Resources team in Portland, Oregon. This position is responsible for managing the full-cycle recruitment process for security personnel and ensuring a seamless onboarding experience for new employees. The ideal candidate is highly organized, customer-service oriented, and thrives in a fast-paced environment where priorities can change quickly. This role plays a critical part in maintaining staffing levels across Oregon while ensuring compliance with company policies, employment laws, and industry regulations.

Requirements

High school diploma or GED required.
Excellent verbal and written communication skills.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple priorities while maintaining accuracy.
Professional and customer-focused demeanor.
Ability to build positive working relationships with employees, applicants, and management.
Strong computer proficiency, including Microsoft Office Suite and web-based software.
Ability to learn HRIS, recruiting, scheduling, and payroll systems.
Ability to maintain strict confidentiality and exercise sound judgment.
Strong problem-solving and time management skills.
Ability to work independently while collaborating effectively with a team.

Nice To Haves

One (1) year of experience in recruiting, human resources, customer service, staffing, or administrative support preferred.
Experience in high-volume recruiting is strongly preferred.
Experience using Applicant Tracking Systems (ATS), HRIS, or payroll software is preferred.
Security industry, staffing agency, or multi-site recruiting experience is a plus.
Experience recruiting hourly employees in a high-volume environment.
Knowledge of Oregon employment laws and hiring practices.
Familiarity with ADP Workforce Now or similar HRIS/payroll systems.
Experience coordinating employee onboarding and compliance documentation.
Bilingual (English/Spanish) is a plus.

Responsibilities

Manage the full-cycle recruiting process for security officer and operational positions.
Review applications, conduct initial applicant screenings, and evaluate candidates for minimum qualifications.
Schedule interviews with hiring managers and operational leadership.
Maintain recruitment pipelines using the company's Applicant Tracking System (ATS).
Communicate professionally with applicants throughout the hiring process.
Attend hiring events, job fairs, and community recruiting opportunities as needed.
Develop recruiting strategies to meet staffing goals in the Portland metro area and surrounding markets.
Coordinate new hire orientations and onboarding appointments.
Distribute, monitor, and track all required hiring documents, including background authorization forms and employment paperwork.
Ensure timely completion of background checks, employment verification, licensing documentation, and other pre-employment requirements.
Prepare employee files and accurately enter new hire information into HRIS and payroll systems.
Ensure all onboarding documentation is complete and compliant prior to employees beginning work.
Coordinate with Operations to ensure new employees receive uniforms, equipment, and required training.
Conduct general background checks in accordance with company policy and applicable laws.
Scan, organize, and maintain confidential personnel records within the HR database.
Track employee evaluations and follow up with supervisors to ensure timely completion.
Monitor Dispatch and Field Supervisor reports to accurately document employee commendations, coaching, policy violations, and disciplinary actions.
Assist employees with general HR questions regarding employment, onboarding, policies, and benefits by directing them to the appropriate resources.
Maintain strict confidentiality of employee and company information.
Assist with HR projects, audits, reporting, and administrative functions as assigned.