Head Start - RV - RFA II/Center Support Assistant

Tri-Valley Opportunity Council•Crookston, MN

3d•Onsite

About The Position

This role combines two key functions: Recruiter and Family Advocate, and Center Support Assistant. The Recruiter and Family Advocate is the primary recruiter, child and family advocate, and liaison between families, the community, and other service agencies, ensuring program goals are met and practices comply with Head Start Performance Standards. The Center Support Assistant supports the Center Manager in daily operations, including verifying eligibility, managing attendance records, data entry, and various administrative tasks. Both roles are crucial for the effective operation of Head Start and Early Head Start programs.

Requirements

High School Diploma or GED equivalent
Meet language communication requirements by Head Start program: Region XII Program: Ability to communicate fluently in English and Spanish or other language identified by program need, verbally and in writing; must pass bilingual test. Region V Program: Strongly preferred but not required the ability to communicate fluently in English and Spanish or other language identified by program need, verbally and in writing.
Excellent interpersonal and communication skills.
Recruiter & Family Advocate I: Ability to obtain, within 18 months of hire or placement in position, a credential or certification in social work, human services, family services, counseling, or related field. Family Service Credential coursework will be provided.
Recruiter & Family Advocate II: Family Service Credential Certificate or credential or certification in social work, human services, family services, counseling, or related field
Experience working in a position responsible for recruitment, outreach, social services or marketing.
Comfortable working with computers, willing and able to learn program specific systems as needed for position.
Reliable transportation to meet the needs of the position.
Proof of valid driver’s license and current/adequate vehicle insurance coverage.
Ability and willingness to work a schedule necessary to meet identification, recruitment, and family needs, including evenings and weekends.
Must be at least 18 years of age; or have a high school diploma or GED, and be turning 18 by the end of August of the current year.
Experience collecting, recording, and maintaining data.
Comfortable working with computers, willing and able to learn program specific systems.
General knowledge of office equipment including copiers, scanners, and telephone systems.

Nice To Haves

Region V Program: Strongly preferred but not required the ability to communicate fluently in English and Spanish or other language identified by program need, verbally and in writing.

Responsibilities

Identifies, recruits, determines eligibility, and enrolls eligible children/families in comprehensive child/family programs including Head Start and Early Head Start.
Determines family eligibility based on an interview with the head of household or parent/guardian.
Requests, completes and records accurate information on all documentation necessary to certify eligibility.
Obtains parent/guardian signature for all eligible families and/or individuals.
Informs potential families about the educational, health, nutritional, and social benefits of the program to help facilitate enrollment.
Communicates program services and qualifications with public and private community agencies to facilitate identification and make connections with potential eligible children and families.
Contacts potential employers (growers-farmers, nurseries, contractors, Human Resources/Personnel Managers, etc.) in order to provide leads regarding eligible children and families.
Provides appropriate translation/interpretation necessary for effective communication.
Acts as a direct communication link between the program and families.
Prioritizes relationship building with both mothers, fathers and/or guardians as applicable to develop ongoing relationships.
In partnership with families, develops and supports plans that describe families’ strengths, resources, and needed services.
Connects families with opportunities that support safety, financial literacy, health, and family wellness.
Links parents to training that contributes to self-sufficiency and to reaching goals around their education and/or career training.
Educates families about their vital role in their children’s health, development and learning.
Supports health staff as necessary to help parents advocate for their child’s health and needs.
Offers learning materials to families that are culturally and linguistically appropriate for children and parents that reflect families’ cultures, encourages family members to visit, observe, and volunteer in the program.
Provides families with appropriate information, training and connections to future early care and educational settings such as kindergarten, to help facilitate the transition process for parents and children.
Educates parents on Policy Council and other available committee or community opportunities that will promote parent leadership and advocacy.
Assists in the planning and implementation of local parent meetings and activities which include attendance at meetings, notification to parents, and encouraging parent participation.
Includes parents as active participants in groups and training so they can share skills, culture and talents.
Supports parents as they engage in volunteering, collaborating with the community, and other ways of contributing to program activities and the larger community.
Becomes family’s liaison to program and community services as appropriate.
Follows up on the effectiveness of family referrals to community resources.
Ensures that pertinent knowledge about families is appropriately shared with colleagues and professionals in a way that assures confidentiality and increases service coordination.
Performs effective data entry to ensure accurate tracking of individual family and program progress.
Distributes evaluations and feedback suggestion forms during workshops, meetings and other activities for parents and families.
Uses data results to make quality improvements in these areas for the benefit of parents and expectant families.
Collects, enters, and monitors necessary data in online database, ensuring data is current, complete, and accurate.
Provides information to parents about the various program services and activities.
Works alongside the nutrition, health and educational team members to identify and support specific child and family needs, ensuring to prioritize education to parents regarding attendance.
Stays informed of family patterns, needs and issues while identifying and proposing changes to services to meet family needs.
When needs and/or issues are identified, information is communicated to the Eligibility Specialist for further conversation.
Proactively establishes contacts and connections with public and private community agencies to facilitate effective communication and relationship building.
Enhances family and community awareness of the program through word of mouth and community presence while building relationships with local partners.
Contacts local community agencies/programs and creates relationships to allow the opportunity for recruitment of children/families on their premises.
Serves as the primary liaison between families, the community, other service agencies and the center.
Develops/updates community resource directory to provide for families.
Assists the Center Manager in daily operations by completing a variety of tasks and responsibilities based on center needs, and at the discretion of the Center Manager.
Reviews family information and verifies documents to certify eligibility.
Assists in proper selection and enrollment.
Maintains child attendance records.
Inputs data into data systems, and completes related reports.
Assists in the development and distribution of center information including newsletters, flyers, required postings, and notices to parents, meeting minutes, etc.
Facilitates telephone communication between center staff, families, and the public.
Communicates on a regular basis with supervisor and center staff.
Assist in classroom support as directed by Center Manager and/or Curriculum Coordinator.
Assists Center Manager in shopping and ordering of center supplies.
Assists Center Manager in completing center contracts and collects all required documentation to support accurate recordkeeping.
Maintains inventory of supplies and materials.
Ensures inventory is entered into data base.
Assists in documenting purchases, payment processing, and maintaining current record of accounts.
Assists in providing supplies and materials to staff in a timely manner.
Assists with gathering and documenting community assessment information.
Assists Center Manager in ensuring that all Tri-Valley buses are scheduled for DOT inspections and are properly prepared for the inspection process.
Assist Center Manager in scheduling preventative maintenance and oil changes for all Tri-Valley-owned buses.
Assist Center Manager in maintaining and updating the car seat inventory, ensuring all car seats are current and not expired.
Assist Center Manager in preparing Bus Route Information forms, including detailed routes and designated pick-up points.
Assist Center Manager with the Developing and maintenance of the Bus Passenger Attendance Lists.
Have or obtain within 90 days of hire a First Aid and CPR Certification as well as maintain the certification during employment.