Recruiter and Crewing Administrator - Maritime

Savage•Tampa, FL

3d•Hybrid

About The Position

We are seeking a highly organized and detail-oriented Maritime Recruiting & Crewing Administrator to support workforce planning, recruiting, and personnel administration for our offshore fleet. This role is responsible for ensuring vessels remain properly staffed with qualified mariners while maintaining compliance with all regulatory and company requirements. The ideal candidate brings strong recruiting expertise, operational coordination skills, and a solid understanding of maritime compliance standards. This role works closely with vessel leadership, operations teams, and senior management to support safe and efficient fleet operations.

Requirements

5+ years of experience in maritime recruiting, crewing, HR, or marine operations
Working knowledge of USCG licensing, STCW standards, and maritime compliance requirements
Proven experience in recruiting, interviewing, and hiring skilled personnel
Strong organizational and time management skills with the ability to manage multiple priorities
Proficiency with Microsoft Office and personnel tracking systems
Excellent communication and interpersonal skills
Ability to handle sensitive information with professionalism and discretion
Must be eligible to work in the U.S. and obtain/hold a valid TWIC card

Nice To Haves

Bachelor’s degree in Maritime Studies, HR, Business, or related field
Experience with maritime systems (e.g., NS5, CrewMax, ABS Nautical Systems)
Background in offshore, towing, or Jones Act operations
Familiarity with Subchapter M and U.S. Flag vessel requirements

Responsibilities

Manage staffing and scheduling for a fleet of vessels and approximately 200 mariners
Coordinate crew assignments, rotations, and relief coverage to support operational demands
Maintain a pipeline of qualified mariner candidates to support ongoing and future needs
Serve as the primary contact for all crewing and staffing-related matters
Source and recruit qualified mariners through industry networks, schools, referrals, and job boards
Screen, interview, and evaluate candidates; conduct reference checks and provide hiring recommendations
Oversee onboarding processes, ensuring timely and compliant mobilization of new hires
Build relationships with maritime schools, training organizations, and industry professionals
Partner with vessel leadership on employee relations, performance management, and retention efforts
Assist with career development planning and succession planning for crew members
Support employee engagement initiatives across the fleet
Track and manage all licenses, certifications, medicals, and training for mariners
Ensure full compliance with USCG, STCW, and company requirements
Coordinate drug and alcohol testing programs in accordance with regulatory policies
Maintain knowledge of Safety Management System (SMS) requirements
Maintain accurate and up-to-date personnel and compliance records
Utilize systems to track certifications, recruiting activity, and crew data
Prepare employment verification letters, sea service letters, and related documentation
Communicate effectively with internal teams, vessel personnel, and external partners