Recreation Worker IV: Administrative Assistant - Museum of Art

St. George, City of•St. George Art Museum - St. George, UT

1d•Onsite

About The Position

Under the direction of the Art Museum Manager & Curator, performs various tasks as necessary to provide services for the St. George Art Museum. This role involves overseeing part-time staff and volunteers, assisting with training and recruitment, providing customer service, managing scheduling, maintaining the museum's online presence, handling communications, processing payments, assisting with educational programs and exhibit preparation, documenting donations, managing membership, and performing general office and clerical duties. The position also requires participation in programs and special events, promotion and advertising, participant registration, and general facility maintenance.

Requirements

High school diploma or equivalent.
Minimum of one year of office administration experience preferred.
Minimum one year of social media marketing experience preferred.
Customer service experience preferred.
Must possess a valid driver's license.
A valid Utah Driver License must be obtained within 60 days of hire and be maintained throughout employment.
CPR, First Aid, AED certification required.
Must be obtained within 60 days of hire and maintained throughout employment.
Maintain certifications as necessary to have the proper depth of knowledge and experience to complete assigned tasks and responsibilities.
Knowledge of basic business administration principles
Human relations, communication, and organizational skills
Social media
Cash register/credit card machine usage
Highly motivated
Dependable
Customer service oriented
Computer literate
Ability to Follow Directions
Perform Physical Labor
Communicate orally in the English language or on a one-on-one or group setting basis
Prepare written information in the English language using proper sentence construction, punctuation, and grammar
Learn and operate museum-specific software
Be Flexible
Follow through with assignments with minimal supervision
Work with a team
Operate a motor vehicle safely
Work independently and supervise others

Nice To Haves

General Knowledge of museum studies, art history, visual arts, fine arts or a closely related field preferred
Art and art museums
Educational programming methods and techniques

Responsibilities

Oversees the work of other part-time employees and volunteers during assigned shifts or tasks
Assists in staff training and assignments, recruiting, and evaluation of staff
Provide customer service in person and over the phone; answering questions and/or referring customers to appropriate staff members
Coordinates and manages scheduling for front desk staff to ensure optimal coverage and seamless visitor experience
Updates and maintains museum website and social media presence.
Writes, edits, and distributes newsletter
Handles payments to gift shop artists
Responds to public inquiries providing accurate information regarding various city arts and recreation programs and services
Assists Education team with tours, classes, and programming as assigned
Assists in Exhibit preparation, including printing and hanging labels, preparing exhibit space, leveling artwork, and more as directed by curator/manager
Documents and acknowledges all donations to the museum; manages museum membership and museum contacts database (PastPerfect Museum Software)
May be delegated tasks normally performed by FT employees
Works programs and special events, taking charge in part or whole of assigned programs, events, or facilities
Aids in the promotion and advertising of programs and special events
Registers participants for programs, classes, and activities
General office and clerical duties
Copies and prepares various brochures, flyers, schedules, rosters, etc. for distribution
Organizes, cleans, prepares and maintains museum facilities and other work areas
Contributes to team effort by accomplishing other related duties as needed
Follows all city policies and procedures