Recreation Coordinator

City of Mesa•Mesa, AZ

5d•Onsite

About The Position

This recruitment will be used to fill one (1) vacancy in the Front Desk Assignment. This recruitment will also be used to create a Citywide eligible list to fill future vacancies in all assignment areas. A Recreation Coordinator is responsible for the overall management of a wide variety of major recreation programs and facilities through planning, budgeting, organizing, marketing, scheduling, directing, coordinating, and supervising. A Recreation Coordinator may be responsible for more than one assignment area and/or other recreation related activities. A Recreation Coordinator may also manage special events hosted by the City, neighborhood or community groups, school and community organizations, or the general public. Manages the planning, promoting, and presenting of recreation programs, special events, competitions, and related activities at parks, pools, playgrounds, and recreation centers. A Recreation Coordinator will participate in selecting, training, supervising, and evaluating full-time and part-time recreational staff, temporary agency workers, and volunteers. This class is responsible for the development and implementation of a program budget; recommending fees and charges; working with computer applications; monitoring programs, services, and facilities; and preparing reports. Incumbents in this class may be rotated or transferred to other facilities and/or assignments based on department or seasonal needs. This class performs related duties as required. Adaptive Recreation and Inclusion Support Programs Assignment: An incumbent in this assignment is also responsible for coordinating and supervising staff, year-round and summer adaptive programs, inclusion programs, and multiple sports programs for individuals with physical and/or cognitive disabilities. Additional responsibilities include: assessment of individuals; coordinating program locations; developing programs; approving equipment purchases; and communicating with school officials, partnering agencies, and family members/caretakers. This assignment works closely with partner groups, Mesa Public Schools, Mesa Association of Sports for the Disabled (MASD), and other valley communities in the development and implementation of programs. Additional duties include: presenting to community groups, providing internal education programs, and completing monthly reports in a timely manner. Athletics Assignment: An incumbent in this assignment is also responsible for coordinating and supervising the implementation of youth and adult sports programs, leagues, clinics, workshops, and special events. Trains, schedules, and manages various umpires and officials. Coordinates sport field reservations for local, regional, and national clientele. Coordinates sport facility repairs and preparation with Park Maintenance staff. Develops and enforces league and facility rules and regulations. Coordinates marketing and social media needs for the assigned area. This assignment works closely with Mesa Convention and Visitors Bureau (Visit Mesa) to sell, promote, and market Mesa’s services to regional customers. This assignment requires extensive use of registration and reservation software. Aquatics Assignment: An incumbent in this assignment is also responsible for coordinating, scheduling, and supervising staff and aquatic programs and activities at City Aquatic facilities. Additional responsibilities include developing and implementing staff/lifeguard training; scheduling facility rentals; working in partnership with local visitor’s bureau, schools, user groups, and other organizations; monitoring and reporting daily cash receipts and cash handling procedures; organizing summer seasonal hiring process; and working with customers. Front Desk Assignment : An incumbent in this assignment is also responsible for coordinating, scheduling, hiring, training, and supervising all front desk staff and park attendants at multiple park facilities. Additional responsibilities include serving as system administrator to oversee and manage the ActiveNet reservation and registration program. Works with all division areas in programming, registration, and auditing activities to ensure accuracy and excellent customer service. This includes identifying and implementing solutions, performing system testing, and overseeing training. Responsible for managing public fee assistance and scholarship programs, as well as implementing fiscal audit policies. Coordinates with other recreation areas planning program offerings, and writing/translating activity descriptions. Recreation Centers Assignment: An incumbent in this assignment is also responsible for coordinating and supervising staff, programs, and activities at the Recreation Centers. Responsibilities include: coordinating internal and external facility rentals and special events; communicating and coordinating with facility partners and Mesa Public School liaisons; supervising fitness/wellness operations, equipment, classes, and instructors; coordinating facility special interest programs, workshops, and special programs; and completes all reports in a timely manner. Special Events Assignment: An incumbent in this assignment is also responsible for coordinating and supervising both internal City of Mesa sponsored special events, and independent special events taking place at City of Mesa Park, Recreation and Community Facilities locations. Additional responsibilities include: working cooperatively with other City departments, divisions, and partners to coordinate necessary resources, securing required permits, mitigating parking, trash, restroom and safety issues, assessing and collecting fees, and promoting events. This assignment also secures and maintains an inventory of special event equipment and vehicles, as well as assembles and operates sound and video equipment. This assignment creates and manages contracts, approves and monitors vendors, creates and manages reservation permits through a computer software system, and submits needed maintenance requests. The incumbent in this assignment may spend extended time in an outdoor environment with exposure to high heat and sun. Youth Camps, Mobile Recreation, and Volunteer Assignment: An incumbent in this assignment is also responsible for coordinating and supervising the implementation of mobile recreation opportunities, summer camp programs, and department-wide volunteer services. Additional responsibilities include: developing, marketing, and establishing partnerships for the programs; coordinating program schedules and facility reservations; developing staff manuals and rules of the programs; developing weekly themes and special events; and completing all monthly reports in a timely manner. Recreation Coordinators may be required to work evenings, weekends, and holidays. Supervision is received from a Recreation Supervisor or Administrator who reviews work through observation, conferences, reports, and results achieved. The Recreation Coordinator class is distinguished from the Recreation Supervisor by the latter's degree of program responsibility, which includes preparing and justifying a budget, grant writing, preparing unit reports and presentations for Council, and administering a comprehensive program. This class is FLSA exempt-professional.

Requirements

Graduation from an accredited college or university with a Bachelor's Degree in Recreation, Leisure Services, Facility Management, Public Administration, or a related field.
Considerable (3 - 5 years) experience in professional-level, year-round recreation work, including programming and coordinating recreational activities; experience in parks and recreation or special event management and operations; or experience in sports facility management and operations (examples: sales, marketing, scheduling, staging events/productions, or contract management) OR two years’ experience as a City of Mesa Recreation Programmer.
Must possess a valid Class D Arizona Driver’s License by hire or promotion date.
Must obtain Red Cross (or equivalent) Lifeguard Training and Cardiopulmonary Resuscitation (CPR) for the Professional Rescuer certifications within 30 days of hire date, and Lifeguard Training Instructor and Water Safety Instructor certificates within 90 days of hire date.
Individuals in this job classification are classified by the Department of Homeland Security as Affected Individuals due to potential accessibility of Chemicals of Interest. As a result, individuals will be subject to a Federal Bureau of Investigation vetting process (Aquatics Assignment).
Must have CPR/AED and First Aid certificate within 30 days of hire date (Recreation Center and Tennis Center Assignments).
Possession of a nationally recognized certification in Therapeutic Recreation (CTRS) by promotion or hire date; CPR/AED and First Aid certification within 30 days of hire date; valid Department of Economic Security fingerprint clearance card level 1 within 30 days of hire date; Department of Economic Security Article 9 certification; and Protective Behaviors Certification all within 30 days of hire date (Adaptive Assignment).
Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures.

Nice To Haves

Graduation from an accredited college or university with a Bachelor’s Degree in Recreation or a related field.
Municipal recreation experience is preferred.
Supervisory experience is preferred.
Membership in the Arizona Parks and Recreation Association is preferred.
Membership in the National Recreation and Parks Association (NRPA), or any valid accredited certification program related to the assignment area is preferred.
A current certificate in Lifeguard Training including CPR, AED, and First Aide for the Professional Rescuer; a Water Safety Instructor certificate; and a Lifeguard Training Instructor certificate is preferred (Aquatics Assignment).
An Aquatic Facility Operator (AFO) certification and a Certified Pool Operator (CPO) is preferred (Aquatics Assignment).

Responsibilities

Overall management of a wide variety of major recreation programs and facilities through planning, budgeting, organizing, marketing, scheduling, directing, coordinating, and supervising.
May be responsible for more than one assignment area and/or other recreation related activities.
May manage special events hosted by the City, neighborhood or community groups, school and community organizations, or the general public.
Manages the planning, promoting, and presenting of recreation programs, special events, competitions, and related activities at parks, pools, playgrounds, and recreation centers.
Participate in selecting, training, supervising, and evaluating full-time and part-time recreational staff, temporary agency workers, and volunteers.
Development and implementation of a program budget; recommending fees and charges; working with computer applications; monitoring programs, services, and facilities; and preparing reports.
Incumbents may be rotated or transferred to other facilities and/or assignments based on department or seasonal needs.
Coordinating and supervising staff, year-round and summer adaptive programs, inclusion programs, and multiple sports programs for individuals with physical and/or cognitive disabilities.
Assessment of individuals; coordinating program locations; developing programs; approving equipment purchases; and communicating with school officials, partnering agencies, and family members/caretakers.
Coordinating and supervising the implementation of youth and adult sports programs, leagues, clinics, workshops, and special events.
Train, schedule, and manage various umpires and officials.
Coordinate sport field reservations for local, regional, and national clientele.
Coordinate sport facility repairs and preparation with Park Maintenance staff.
Develop and enforce league and facility rules and regulations.
Coordinate marketing and social media needs for the assigned area.
Coordinating, scheduling, and supervising staff and aquatic programs and activities at City Aquatic facilities.
Developing and implementing staff/lifeguard training; scheduling facility rentals; working in partnership with local visitor’s bureau, schools, user groups, and other organizations; monitoring and reporting daily cash receipts and cash handling procedures; organizing summer seasonal hiring process; and working with customers.
Coordinating, scheduling, hiring, training, and supervising all front desk staff and park attendants at multiple park facilities.
Serving as system administrator to oversee and manage the ActiveNet reservation and registration program.
Working with all division areas in programming, registration, and auditing activities to ensure accuracy and excellent customer service.
Identifying and implementing solutions, performing system testing, and overseeing training.
Managing public fee assistance and scholarship programs, as well as implementing fiscal audit policies.
Coordinating with other recreation areas planning program offerings, and writing/translating activity descriptions.
Coordinating and supervising staff, programs, and activities at the Recreation Centers.
Coordinating internal and external facility rentals and special events; communicating and coordinating with facility partners and Mesa Public School liaisons; supervising fitness/wellness operations, equipment, classes, and instructors; coordinating facility special interest programs, workshops, and special programs; and completes all reports in a timely manner.
Coordinating and supervising both internal City of Mesa sponsored special events, and independent special events taking place at City of Mesa Park, Recreation and Community Facilities locations.
Working cooperatively with other City departments, divisions, and partners to coordinate necessary resources, securing required permits, mitigating parking, trash, restroom and safety issues, assessing and collecting fees, and promoting events.
Securing and maintaining an inventory of special event equipment and vehicles, as well as assembling and operating sound and video equipment.
Creating and managing contracts, approving and monitoring vendors, creating and managing reservation permits through a computer software system, and submitting needed maintenance requests.
Coordinating and supervising the implementation of mobile recreation opportunities, summer camp programs, and department-wide volunteer services.
Developing, marketing, and establishing partnerships for the programs; coordinating program schedules and facility reservations; developing staff manuals and rules of the programs; developing weekly themes and special events; and completing all monthly reports in a timely manner.