Recreation Clerk - Facility Bookings (Temporary)

City of Vernon•Lethbridge, AB

1d•CA$38•Onsite

About The Position

Reporting to the Manager, Culture & Community Services, this position is responsible for the bookings and contracts of all facilities including parks, arenas, and facilities within Greater Vernon Recreation Services. This position also performs a variety of clerical work supporting a variety of functions in the pursuit of the Division mission statement, Through recreation we improve quality of life.

Requirements

Completion of an Office Administration Certificate
Minimum 2 years’ recent experience in a recreation setting that includes working with recreation software and user groups
Current valid BC Drivers’ License
Proficient knowledge in Parks and Recreation Management Software
Accurately types a minimum of 50 wpm
Exercises courtesy, professionalism, and diplomacy in dealing with internal or external customers.
Working knowledge and proficiency within a number of computer applications including but not limited to PRMS, Microsoft Office including but not limited to intermediate level Microsoft Word and Excel, In-Design and Power Point
Demonstrated interpersonal abilities with a commitment to team
Enjoys performing a variety of duties simultaneously and thrives in a fast paced work environment
Displays initiative in identifying and recommending creative ideas and solutions with regard to systems, service delivery, and procedures
The ability and initiative to be creative and to assist with new systems or service delivery designs, policies, procedures
Excellent verbal and written communication skills that demonstrate a solid knowledge and use of business English
Demonstrated organizational abilities utilizing a variety of systems
Works well with minimal supervision

Nice To Haves

Diploma in Business or Office Administration, or equivalent education and experience
Previous Experience using Perfect Mind, registration software.

Responsibilities

Supports the Manager, Culture & Community Services with administration functions of the Division.
Books parks, arenas, and facilities within the Parks and Recreation Management Software (PRMS).
Confirms the accuracy of parks, arenas, and facilities bookings in the PRMS system, and that permits are issued and fees are received.
Ensures that facility users have appropriate insurance, signed contracts, facility use permits, and other necessary permits are in place.
Ensures facility data (including pricing and details) is kept up-to-date and is accurate within the PRMS.
Distributes weekly facility reports for custodial and building attendant staff.
Attends facility user group meetings as required.
Receives, records, reconciles payments received, and issues tickets and/or receipts.
Receives payment in the form of cash, cheque, Visa, MasterCard and debit card.
Checks and balances cash reports, prepares daily receipt reports and bank deposits, as required.
Processes registrations in the PRMS system for recreation activities and programs.
Answers telephone, personal inquiries, and secures and provides routine information.
Types letters, emails, reports, forms, memos, articles, and other material for user group communications.
Produces and creates pamphlets, advertising flyers, and schedules, and updates social media.
Operates standard office equipment including the use of a two-way radio.
Observes video monitoring equipment and responds according to established procedures.
Assists with content input in Active Living Guides.
Trains and orients Recreation Clerks in the booking of facilities using the PRMS system.
Supports pool and arena staff in emergency situations.
Performs other related duties as assigned.
All persons employed by the City of Vernon will be required to assist the City in providing emergency services. Duties assigned during an emergency may differ from regular duties.