RECREATION ADMINISTRATIVE COORDINATOR

CITY OF MANCHESTER•Manchester, TN

7d•Onsite

About The Position

The Administrative Coordinator works under the supervision of the Parks and Recreation Director. This position is responsible for a wide variety of administrative tasks that ensure the smooth and efficient operation of the department. This role involves managing daily deposits, purchasing, order management, and maintaining Recreation Center memberships. The coordinator also oversees front desk staff, membership audits, monitor social media and the department’s website, and supports HR functions, including compiling applications and issuing keys, badges, and passcodes.

Requirements

Previous administration experience, preferably in a similar role.
Proficiency in Microsoft Office Suite.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information.
High School diploma or GED required.
Experience in cashiering, clerical work and data entry required.
Experience in customer service required.
Any combination of experience and training that provides the required knowledge, skills and abilities.

Responsibilities

Oversee daily financial deposits, maintaining accurate record of all transactions.
Oversee purchasing and inventory management.
Ensure timely and cost-effective procurement of supplies and equipment within the budget.
Maintain organized and up-to-date filing systems and ensure all records are easily accessible and securely stored.
Conduct regular audits of memberships to ensure accuracy and compliance, address discrepancies and resolve issues when needed.
Engage with the community and respond to inquiries and feedback.
Monitor the department’s website with current information, ensure the website is user-friendly and visually appealing.
Compile and organize job applications, assist with the hiring process, including scheduling interviews and communicating with candidates.
Issue and track keys, badges, and passcodes for employees and authorized personnel.
Ensure security protocols are followed.
Support front desk attendants.
Assist with scheduling and coordination of parties, events, and tournaments for the Parks and Recreation Department.
Assist with employee work schedules.
Other duties as assigned by Recreation Department Director.