Recovery House Project Assistant

PMHCC Inc.•Philadelphia, PA

19h

About The Position

The Recovery House Project Assistant provides administrative support to the Recovery House (RH) Initiative and works with the unit to assist and coordinate daily operations. The position will manage the referral intake process, and assist with data management, reporting, and daily functions of the RH Initiative. The Recovery House Project Assistant will participate in unit meetings and activities and assist with other duties as they arise.

Requirements

Working knowledge of the Philadelphia Behavioral Health system and Recovery House/treatment system and all its components.
Ability to connect with all levels within provider agencies: direct services, supervisory and management personnel and effectively communicate the policy and direction of the Department.
Ability to work independently/responsibly, with close attention to detail
PC literate with knowledge of Microsoft Office Suite
Strong organizational skills, with the ability to track multiple requests in various stages of workflow
Strong interpersonal skills, and flexibility while managing multiple projects
Strong communication skills, both written and oral
Excellent telephone/video conferencing manner
Ability to adapt and be flexible in changing priorities
Ability to learn quickly
Time management skills
High School diploma and working on Associates degree, and two years working for a business, non-project or government entity.

Responsibilities

Manages the daily gatekeeping of the DBHIDS funded recovery houses referrals, which includes logging referrals, trouble shooting referrals and managing referral in the referral pool
Fields calls and emails about Recovery House referrals and questions about the Recovery House Initiative
Manages and tracks data as needed but the unit
Completes the Daily Recovery House Census
Assists with Low Demand Bed placement
Prepares and shares documents and reports as directed, including monthly concurrent reviews, site visit reports etc.
Manages schedules, agendas and meeting minutes for unit meetings, Recovery House Meeting, and other meetings as needed.
Manges and updated Recovery House documents such as the Recovery House Initiative List
Assists with HMIS/CEABRS adherence
Assists with Authorizations
Assists with RH Licensing requirements and other DDAP reporting
Participates in training around the Recovery House Referral process
Participate in planning activities, work groups, trainings, & presentations
Participate in job-related meetings, as directed.
Collaborate with other units within DBHIDS (including but not limited to CBH, NIAC, Quality, and Compliance) and with external city partners, to support operations of recovery houses.
Tracks training for new DBHIDS funded recovery house personnel around licensing requirements, recovery house protocols and standards, and DBHIDS policies and procedures.
Participates in internal and external meetings as required
Complete other duties and tasks as assigned and as unit needs required