RECORDS TECHNICIAN OPS - 60955439

State of Florida • Macclenny, FL

2d • Onsite

About The Position

The Florida Department of Children and Families (DCF)
is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.
Northeast Florida State Hospital (NEFSH) is a 613-bed, licensed mental health treatment facility that provides person-centered services to adults suffering from severe and persistent mental illness. The hospital, located in Macclenny, was established in 1959 and is the largest state operated civil treatment facility.
This is a highly responsible and professional position serving as the Record Technician within Recovery Services. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.

Requirements

• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods for organizing and presenting data.
• Ability to conduct meetings and to make presentations.
• Ability to collect, record and analyze data relating to records or operational procedures.
• Ability to utilize problem-solving techniques.
• Ability to prepare reports.
• Ability to make decisions in a timely manner.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• A high school diploma or its equivalent and three years of clerical experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.

Responsibilities

• Maintains health records for persons in treatment. Sorts and accurately files paperwork from the drop files into the Living Area Charts. Reviews order of record and strips paperwork as required, moving dated materials to the Master Record. Inspects chart to ensure they are clean and are in proper order according to established policies and procedures.
• Creates/opens record for new admission, ensuring all proper forms are available for the day of intake. Applies precaution labels to living area chart based on physician’s orders. Is present on the day of admission and assists in the intake process.
• Upon discharge from the facility, ensures all final forms and reports are filed in the active chart, delivers closed record to the Health Information Services central office within required timeframes. Assists with custody of records following the death of a resident, transmitting records to Risk Management (nursing house manager will assume custody after hours).
• Assists the Psychiatrists with obtaining informed consents, emergency treatment orders (ETO), and court authorization for the use of psychotropic medications in accordance with NEFSH OP 14-06-01 and CFOP 155-1. Types all correspondence associated with the above processes and monitors the receipt of completed informed consents and court orders. Notifies the Hospital Attorney’s Office, Medical Executive Director’s Office and the Pharmacy Department when verbal informed consent or ETO is received. Ensures the informed consent worksheets, certified mail receipts and completed informed consents are correctly filed in the chart.
• Conducts quantitative, monthly review of clinical records to determine completeness, accuracy and conformance with hospital requirements and state and federal regulations that relate to both the provision of Medical Records services and the documentation practices of the staff. Provides monthly reports of charts audited and deficiencies found.
• Responds to requests from Social Services to reproduce Medical Packets for the people we serve, primarily in support of discharge actions. Maintains HIPAA log recording requestor, address and released items. Ensures proper release in place for distribution of this health information.
• Responsible for their related duties as assigned. The job duties above are not intended to be a comprehensive list of duties and responsibilities of the position. The omission of specific job functions does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.

Benefits

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
• For a more complete list of benefits, visit www.mybenefits.myflorida.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED