Records Specialist II

Town of Gilbert•Police Department, AZ

11h•Onsite

About The Position

This recruitment is being conducted to fill one (1) full-time equivalent (FTE) position and multiple limited-term agreement (LTA) positions. Limited-term positions are currently approved through June 30, 2027, and are subject to renewal based on organizational need, budget availability, and incumbent performance. With every job we fill, our focus is on providing best in class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment. Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Police Records Specialist II.

Requirements

High School Diploma or GED
Experience redacting video using Axon products
Two years of Police Records experience preferred
Bilingual in English and Spanish is desirable
Strong verbal, written communication and phone etiquette skills
Strong organizational skills with attention to detail
Proficient in Microsoft Office products
Demonstrate the ability to handle confidential information
Customer service oriented
Proficiency in working independently as well as with a team
Able to prioritize work
Demonstrate the ability to build effective working relationships with internal and external customers
Successful completion of an extensive Police Department Background Investigation is required.

Nice To Haves

Bilingual in English and Spanish is desirable

Responsibilities

Viewing and redacting video files, audio files, and photographs.
Processes all requests for police reports or records and reviews all submitted documents for validity, accuracy and completeness.
Scans and indexes records into electronic document management systems and assists with records filing, retention, and destruction.
Reviews submitted police officer reports for validity, accuracy and completeness and consults with officers, detectives and supervisors as needed regarding report discrepancies.
Performs redaction of requested police records deemed sensitive in nature by the assigned detective or supervisory staff. Redactions are based upon Federal Freedom of Information Act and state/local laws and guidelines pertaining to the security of personal and/or law-enforcement sensitive information.