DOC Western IL CC Records Office Coordinator

State of Illinois

7d•$4,293 - $5,679•Onsite

About The Position

Western Illinois Correctional Center is seeking a motivated, detailed-oriented Office Coordinator to add to our Records Office team. The ideal candidate should be able to handle a variety of complex technical office supportfunctions in a fast-paced environment. If interested in this opportunity, please apply according to the instructions listed on the job posting. We invite all qualified candidates to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college OR completion of high school and two (2) years of related office experience OR two (2) years of independent business experience.
Requires the ability to keyboard accurately at 30 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.

Nice To Haves

Prefers at least two (2) years of experience working in a corrections Records Office or similar type of work environment.
Prefers at least two (2) years of experience performing basic business mathematics.
Prefers at least two (2) years of experience utilizing word processing software such as Microsoft Excel and Word or similar software.
Prefers at least one (1) year of experience working with legal terminology.
Prefers at least one (1) year of experience keyboarding and maintaining reports.
Prefers at least one (1) year of experience proofreading and ensuring documents are correct.
Prefers at least one (1) year of experience preparing and maintaining confidential files.

Responsibilities

Performs technical office support functions in the Record Office.
Regulates, monitors, and processes information in Offender 360 (O360), as well as the master file.
Organizes and maintains office information and functions within the Record Office.
Serves as the institution’s transfer bus clerk.
Serves as clerical support and assists the Facility Review Team as needed.
Keyboards a variety of correspondence, reports, or other information.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Benefits

Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 day annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources