Records Manager-Bothell, WA

Aleto, Inc.•Alderwood Manor, WA

8d•$88,000 - $98,000•Onsite

About The Position

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies by creating realty solutions, providing facility and space planning support services, and enhancing strategic communications. We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies. We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors. Our Mission, Vision, and Purpose: Aleto aspires to be the trusted advisor to senior executives for federal leasing and facilities operations decision-making. Aleto is committed to helping federal agencies improve their workspaces. Our purpose is to enhance workplaces with our innovations, while maintaining trust with dependable, responsible and high-quality service. We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

Requirements

Bachelor's degree in Business Administration, Information Management, Records Management, Library Science, Public Administration, or a related field; equivalent relevant experience may be substituted in lieu of a degree.
Minimum 5 years of professional experience supporting federal records management programs, including records inventories, file plan development, records retention and disposition, records digitization, and records retrieval activities.
Proficiency in Microsoft Office Suite, SharePoint, Excel, and government database systems.
Strong understanding of NARA guidelines and federal records lifecycle management.
Familiarity with record management tools (e.g., Alfresco, FileNet, Documentum, ECMS).
Excellent organizational, written, and verbal communication skills.
Ability to lead efforts independently, prioritize work effectively, and meet strict deadlines.
Strong interpersonal skills with the ability to coordinate with multiple stakeholders (Client Staff, ARLOs, POCs, COR, contractors).
Background check and Public Trust Clearance are required.
Accurate and timely database entries, reporting, and mail processing.
Full compliance with safety protocols and document retention requirements.
Internal/external requests are completed and addressed in accordance with stated deadlines.
Highest level of integrity managing confidential information.

Nice To Haves

Experience supporting HHS or other federal agencies is highly desirable.
Current or previous HHS Public Trust is a plus.

Responsibilities

Analyze records management processes, compliance trends, and operational risks; exercise independent judgment to identify improvement opportunities and provide recommendations to client leadership regarding records governance, retention practices, workflow efficiencies, and regulatory compliance.
Develop a file plan procedure tailored to the client’s specific program operations, client requirements, and office location.
Create and maintain an overview dashboard for managing and maintaining records.
Identify and resolve inconsistencies in records classification or retention.
Ensure all Program records are covered by the file plan and aligned with NARA and client schedules.
Perform annual inventories of hardcopy and digital records across file rooms, share drives, and storage systems.
Ensure compliance with NARA standards and client retention schedules.
Coordinate reviews with on-site POCs, Quality Managers, and ARLOs.
Coordinate intake and processing of digital and analog records.
Apply accurate indexing, scanning, digitization, and filing practices.
Use client systems (e.g., ECMS, Documentum, SharePoint) to manage and validate record data.
Process records retrieval requests from client staff within required timelines.
Maintain check-out logs and ensure timely return or follow-up of borrowed files.
Digitize and deliver requested records securely and in accordance with policy.
Organize and execute file room cleanups and record disposition activities.
Prepare records for destruction or transfer per retention schedules.
Complete SF-135 forms and manifests for FRC submissions and provide them to ARLOs and POCs.
Maintain a centralized dashboard summarizing records management activities.
Report issues, volumes, and compliance progress monthly.
Respond to feedback and ensure dashboard accuracy and timeliness.
Provide additional facilities support as needed to include maintaining government vehicles (logging mileage and tracking usage), mail processing, document scanning, filing, and database entry.