Records Management Assistant

City of Delray Beach•Fl 33444, FL

1d•Onsite

About The Position

This position is responsible for coordinating the City's records management program. This work involves providing primary assistance to the City Clerk for designing, implementing, administering and maintaining the program.

Requirements

High school graduate or GED certification.
Three (3) years' of verifiable experience in the development, creation, implementation and maintenance of a records management program.
Must possess a valid Florida driver's license with a clean driving record.
Knowledge of principles of records management.
Knowledge of the legal requirements of local, state and federal laws.
Knowledge of a variety of office machines and equipment, including computer and related software.
Knowledge of English, spelling, punctuation and mathematics.
Ability to work independently and adhere to established policies and procedures.
Ability to establish and maintain effective working relationships with employees and the general public.
Ability to communicate effectively in oral and written form.
Ability to adapt to an evolving and continually improving environment.
Ability to lift 50 pounds and use equipment associated with the storage of records in a warehouse environment(e.g. rolling ladder, lifts and other related or similar equipment).
Specific vision abilities required by this job include close vision and the ability to adjust focus.
Must possess manual dexterity, with ability to use computer keyboard for data entry at a prescribed rate of speed.
Ability to sit at a desk and view a display screen for an extended period of time.

Nice To Haves

An education equivalent to an Associate of Arts degree from an accredited college or university with major coursework in records management.
Certification as a Records Manager is highly desirable.
A comparable amount of training, education or experience may be substituted.

Responsibilities

Develops records retention schedules and procedures.
Oversees annual file purges and disposition.
Works with departments on retention, maintenance, archiving and disposition of records.
Organizes and maintains records warehouse/storage facility and all records and files stored in the Office of the City Clerk.
Conducts training, workshops and meetings on records management.
Retrieves records as needed.
Dispose of records in accordance with state guidelines.
Reviews records retention and destruction forms for accuracy and submittal to the City Clerk.
Provides clerical and administrative assistance to meet the operational requirements of the department.
Coordinates transportation of documents to records warehouse for storage or preparation for destruction.
Coordinates shredding events with vendor.
Fosters positive employee relations and employee morale on a City-wide basis.