Records & Licensing Coordinator, Foster Care

OhioGuidestone • Berea, OH

19h • Hybrid

About The Position

OhioGuidestone provides a complete continuum of responsive person-centered prevention services, mental health and substance use treatment, and wrap-around supports, serving the needs of over 50,000 people each year through telehealth and locations across Ohio. At OhioGuidestone, we believe a workforce comprised of employees from diverse backgrounds and communities, and a culture of belonging makes us a better organization. Together, we continue to build a workplace that encourages, supports, and celebrates the varied voices of our employees.

Requirements

• Bachelor’s or Master’s degree in Social Work, Psychology, or related human services field (LISW, LSW, or LPC preferred).
• Certified adoption assessor or eligible. If assessor eligible, must begin certification process within 6 months of hire.
• Minimum 1 year of administrative experience in social services, foster care, or adoption preferred.
• Experience with SACWIS or similar case management systems is highly desirable.
• Mission driven; strong desire to make an impact
• Effective interpersonal skills; able to speak effectively with individuals and/or groups of people
• Ability to customarily and regularly exercise discretion and good professional judgment
• Flexible; able to work days, evenings, holidays, and/or weekends, as desired to meet the needs of clients
• Strong organizational skills; able to handle multiple priorities with strict attention to detail and perform work independently.
• Ability to maintain relevant, timely documentation as required.
• Available for crisis management by phone when needed.
• Effective computer literacy skills, including Windows applications, Microsoft Office Suite, and electronic health records, etc.
• Must be able to access work locations, offices, and homes as necessary, which may include ascending/descending stairs.
• Possess a valid Ohio Driver’s License with a safe driving record and valid insurance.
• Successfully complete pre-employment screenings, including drug tests, background checks, and any other required assessments, such as a physical examination and TB test.

Nice To Haves

• LISW, LSW, or LPC preferred.
• If assessor eligible, must begin certification process within 6 months of hire.
• Experience with SACWIS or similar case management systems is highly desirable.

Responsibilities

• Demonstrate the values and guiding principles of OhioGuidestone every day, performing with the highest standards of excellence, integrity and ethics.
• Maintain organized, confidential client records in accordance with privacy regulations.
• Review and approve detailed written home study reports and recommendations.
• Assist with home re-certifications in accordance with expiration timelines, ensuring completion within 30 days of assignment.
• Coordinate foster home transfers and support the completion of foster home addendums, including changes such as new occupants and relocations.
• Maintain and enter SACWIS reports for each child placed in a treatment or medically fragile foster home.
• Stay informed of updates to ODJFS rules and support the implementation of changes, contributing to policy development to maintain regulatory compliance.
• Support the assignment and coordination of home studies to appropriate assessors.
• Coordinate fingerprinting recertifications as required.
• Attend and participate in regular supervision, team meetings, and interdepartmental collaboration such as placement and staff meetings.
• Participate in monthly state and/or county meetings to remain current on statewide practices, standards, and updates.
• Build and maintain positive service relationships with all foster families.
• Participate in recruitment events and activities to attract and retain qualified foster families.
• Deliver onboarding and ongoing training for foster care assessors.
• Monitor assessor performance and recommend professional development plans.
• Provide support for completion of individualized training plans for foster parents.
• Audit foster parent files and assist in preparation for state and federal reviews, including ODJFS and MEPA audits.
• Assist as needed with investigations involving allegations of abuse, neglect, safety concerns, or policy violations within foster care settings.
• May be involved in the planning, organization, and implementation of special events or department specific projects or seasonal program changes.
• Exhibit positivity, flexibility and a willingness to take on new responsibilities as requested or required.
• Demonstrate positive leadership, promote a team-based work environment and a culture of belonging.
• Present the Agency in the most positive light with all internal and external contacts.

Benefits

• Stable non-profit organization with 160+ year track record!
• Clear career ladder for development path in various roles
• Opportunity to earn monthly $$$ bonus (on select clinical/therapist and BHS roles only)
• Competitive medical benefits including a low-premium medical plan option for employee or employee + children!
• Free CEU trainings
• 10 paid holidays (some are exchangeable)
• Flexible work schedules to support work/life balance
• Flexible work opportunities to support varying career paths, job roles, intern to hire, and locations
• 401(k) with employer match option
• Employment Assistance Program (EAP)
• Mileage reimbursement
• Free licensure supervision
• Recognition and rewards

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level