Records Coordinator

Harris Beach Murtha • Rochester, NY

3d • Onsite

About The Position

Harris Beach Murtha is looking for a Records Coordinator to accurately file/scan the firm’s business and client related electronic and paper records. The Records Coordinator is responsible for preparing, arranging, indexing, scanning, classifying, identifying, profiling, and storing electronic and paper records. The anticipated weekly schedule for the Records Coordinator in Rochester is 38.75 hours per week. Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.

Requirements

• 1+ years of experience working in a file or records clerk/coordinator capacity OR 2+ years of experience in a professional office environment working in data entry or detail-oriented position
• A High School Diploma or equivalent
• PC proficiency and experience with Microsoft Office Suite (Word, Outlook, Excel)
• Strong organizational skills with the ability to prioritize workload and effectively multi-task
• Excellent verbal and written communication skills; with the ability to respond professionally and efficiently to time-sensitive requests
• Demonstrate consistent logic, rationality, and objectivity in decision making
• Exhibit conscientiousness, dedication, self-discipline, and a sense of responsibility
• Believe in the firm’s core values: integrity, respect, accountability, ingenuity, teamwork, and inclusion and engagement
• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working in the office every day

Nice To Haves

• Associates Degree preferred
• Experience with NetDocuments or other document/records management software (preferred)

Responsibilities

• Enter accurate file and document information into a records management database
• Save and profile emails and attached electronic documents pertaining to client matters
• Scan, save, and inventory hard copy documents utilizing various equipment (high speed scanner, multi-function device)
• Perform daily scanning of mail/records along with ECFs (Electronic Case Files) into the document management system
• Achieve high-quality control standards and timely turnaround of daily workload and projects
• Upload Radiology CDs into network drives for client matters
• Locate, retrieve, and distribute records from offsite storage facility as requested
• Process files/boxes for transfer to offsite storage facility
• Maintain efficient organization and arrangement of records and file rooms; include general filing of paper documents
• Create files (Redweld expanding files) for new matters; file documents accordingly
• Perform document searches in document management system and hard copy files for case teams upon request
• Provide backup support to Office Services and assist with other duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED