Records Coordinator
Harris Beach Murtha•Rochester, NY
•Onsite
About The Position
Harris Beach Murtha is looking for a Records Coordinator to accurately file/scan the firm’s business and client related electronic and paper records. The Records Coordinator is responsible for preparing, arranging, indexing, scanning, classifying, identifying, profiling, and storing electronic and paper records. The firm is committed to an inclusive environment and welcomes applications from diverse candidates with varied backgrounds and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.
Requirements
- 1+ years of experience working in a file or records clerk/coordinator capacity OR 2+ years of experience in a professional office environment working in data entry or detail-oriented position
- A High School Diploma or equivalent
- Exceptional attention to detail and work product accuracy
- PC proficiency and experience with Microsoft Office Suite (Word, Outlook, Excel)
- Strong organizational skills with the ability to prioritize workload and effectively multi-task
- Excellent verbal and written communication skills; with the ability to respond professionally and efficiently to time-sensitive requests
Nice To Haves
- Associates Degree preferred
- Experience with NetDocuments or other document/records management software
Responsibilities
- Enter accurate file and document information into a records management database
- Save and profile emails and attached electronic documents pertaining to client matters
- Scan, save, and inventory hard copy documents utilizing various equipment (high speed scanner, multi-function device)
- Perform daily scanning of mail/records along with ECFs (Electronic Case Files) into the document management system
- Achieve high-quality control standards and timely turnaround of daily workload and projects
- Upload Radiology CDs into network drives for client matters
- Locate, retrieve, and distribute records from offsite storage facility as requested
- Process files/boxes for transfer to offsite storage facility
- Maintain efficient organization and arrangement of records and file rooms; include general filing of paper documents
- Create files (Redweld expanding files) for new matters; file documents accordingly
- Perform document searches in document management system and hard copy files for case teams upon request
- Provide backup support to Office Services and assist with other duties as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
