(Anticipated Vacancy) Records Coordinator, OPERATIONS

Cypress-Fairbanks Independent School District•Houston, TX

20h•Onsite

About The Position

This position oversees the department's budget, including purchases, financial management, and equipment acquisition. The Records Coordinator prepares and submits the annual budget, updates monthly department budgets, and processes and maintains monthly and weekly budget processes and spreadsheets for the Operations Department. This role also involves maintaining physical and computerized files on incoming/outgoing correspondence and departmental Area Manager budgets, reconciling monthly statements, and ordering custodial supplies. Additionally, the Records Coordinator processes and maintains records of overtime forms, keeps comprehensive reports for overtime costs, and maintains accurate records for contractors using buildings during renovations. The position is responsible for processing and paying invoices, maintaining document destruction schedules, and performing other duties as assigned by the Director and Assistant Director of Operations. Regular and reliable attendance is an essential function of the job.

Requirements

High school diploma or GED.
Three (3) years office experience, preferably in a public education environment.
Demonstrated computer skills with experience in Microsoft Office suite/computer skills.
Excellent verbal communication skills, personal integrity, and the ability to work with a wide- range of individual and complex issues.
Effective organization and interpersonal skills.
Demonstrated ability to exercise independent judgment, prioritize tasks and work independently with a high degree of accuracy.
Ability to work on multiple tasks simultaneously.
Maintain confidentiality of information.

Responsibilities

Oversee the department’s budget, including purchases, financial management, and equipment acquisition.
Prepare and submit the annual budget in a timely manner.
Update monthly department budget to Director and Assistant Director.
Process and maintain monthly and weekly budget processes and spreadsheets for the Operations Department.
Maintain physical and computerized files on incoming/outgoing correspondence and departmental Area Manager budgets and reconciling monthly statements.
Order custodial supplies for district buildings/Operations Department when needed.
Process and maintain records of overtime forms and submit to Finance Office or Facilities Use Departments for reimbursement.
Keep comprehensive report for overtime costs associated with requesting support from the Operation Department.
Maintain a comprehensive overtime use record for the Operations Department for all facilities and monies reimbursed for various groups, organizations and district events.
Maintain accurate records for contractors using our buildings during renovations construction projects and reimbursement for overtime for the Operations Department.
Maintain monthly Club Rewind reimbursement for supplies and labor cost.
Maintain monthly reimbursement from Nutrition Services for waste removal.
Responsible for processing and paying Concentra invoices related to physical exams, ensuring billing accuracy, timely payments, and maintaining proper documentation for financial records.
Responsible for maintaining the documents destruction schedules and processing shredding requests, including scheduling pickups of shred/recycle boxes.
Perform other duties as assigned by Director and Asst. Director of Operations.
Regular and reliable attendance is an essential function of the job.